Office Coordinator (Kona)

Overview:

JOB SUMMARY

Under the daily/routine supervision of the Supervisor, Administration – East Hawaii, performs a variety of administrative duties and support.

Responsibilities:

MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS

+ Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. + Receiving and docketing incoming mail. + Organizing and maintaining files and logs to include compliance training records, truck files, customer information. + Processing invoices, expense reports, p-card statements and bad debt reports. + Accurately preparing routine forms, memoranda and other business correspondence and documents. + Composing routine correspondence and other documents. + Responding to outside requests with supervision and guidance from the Supervisor, Administration. + Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. + Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation.

requests, per diem vouchers and small dollar amount reimbursements.

timely posted and removed; ensures that postings are authorized and removes those that are not.

OTHER FUNCTIONS/RESPONSIBILITIES:

include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis.

Qualifications:

Required Education and/or Work Experience:

knowledge of customer information and financial systems, such as ORCOM and Great Plains.

Preferred Education and/or Work Experience:

Required Licensure, Certification, Registration or Designation:

We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer

We maintain a drug-free workplace and perform pre-employment substance testing

Qualified applications with criminal history will be considered for employment