The Kinsley Group

Office Coordinator

East Granby, CT

full time

On-site

Oil and Gas

About This Job

Description:

The Office Coordinator is the voice and face of the Kinsley Group. This individual must possess excellent communication and customer service skills, a solid understanding of administrative processes, and the ability to multitask effectively in a fast-paced environment.

Key Functions:

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Manage incoming calls, emails, and visitors with professionalism; direct inquiries promptly and accurately.

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Maintain calendars, coordinate meetings and travel (including working with a travel agent for the President's arrangements), and support reminders for birthdays, milestones, and key events.

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Keep reception and common areas organized; order and restock office, breakroom, and janitorial supplies; handle mail and shipping needs.

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Assist with scheduling and logistics for company-wide events, leadership meetings, and town halls; manage invitations, catering, and meeting space preparation.

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Reconcile expenses, track basic lead and contact data, handle confidential information, and perform general support tasks as needed.

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Assist with managing COIs, especially during peak periods.

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President Support: Occasionally assist with personal errands or tasks as requested.

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Other Duties: Participate in emergency-response protocols and take on additional duties as assigned.

Preferred Experience:

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High school diploma or equivalent required; additional education or administrative experience preferred.

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Excellent verbal and written communication skills.

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Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).

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Strong organizational skills, attention to detail, and the ability to multitask.

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Professional demeanor and strong sense of discretion.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Requirements:

Compensation details:
24-28 Hourly Wage

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