Office Coordinator

Position Description

Position Title:

OFFICE COORDINATOR

Reports To:

SR. DIRECTOR, HUMAN RESOURCES

Direct Reports:

No

Functional Unit:

HUMAN RESOURCE DEPARTMENT

FLSA Status:

Exempt

Position Type:

Full-Time

Office Location:

Denver The Company

Onward Energy is an independent power platform that owns and operates over 7,000 MW of utility-scale wind, solar, and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Based in Denver, New York, and Charlotte, Onward Energy is a company where people and power are always on. We are where renewable meets reliable. See www.onwardenergy.com for more information.

THE CHALLENGE

We are seeking a Corporate Office Coordinator to support the day-to-day operations of the Denver, New York, and Charlotte Corporate Offices and provide high-quality administrative support. This role requires strong organizational and communication skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced, collaborative environment.

Primary Responsibilities Office & Facilities Management

- Manage daily office operations, including supply stocking, vendor coordination, and general office upkeep

- Oversee kitchen and breakroom needs, including snacks, beverages, and coffee equipment

- Coordinate office maintenance and assist with space planning efforts

Mail & Shipping Coordination

- Handle incoming and outgoing mail, shipping logistics, and supply restocking for both Denver and NY offices

- Prepare and send labels and packages for HR, employee engagement, and company-wide needs

New Hire Onboarding Support

- Organize and deliver onboarding items, including welcome boxes, badges, parking, and office tours

- Coordinate onboarding logistics with the new hire to ensure a smooth and engaging new hire experience

- Conduct an office and building tour

Event & Meeting Support

- Assist with logistics for internal events, including the HR retreat, holiday celebrations, and Board visits

- Support on-site preparations and coordination for quarterly board meetings with food, supplies, and forecasted needs

Employee Engagement & Recognition

- Plan and execute monthly engagement activities, monthly birthday lunch, anniversary recognition program, GSD award program, and team celebrations

- Coordinate and distribute company swag and milestone gifts (anniversaries, celebrations, condolences)

- Manage branded swag projects from concept to delivery, and other corporate gifts

- Execute annual swag orders and ensure consistency across all corporate locations

Finance & Expense Management

- Submit and reconcile expense reports for designated executives and stakeholders

- Maintain accurate records and ensure timely processing in line with company policies

THE PROFILE TO SUCCEED

- Proven ability to manage multiple tasks and deadlines with a high degree of accuracy

- Strong organizational and time-management skills; highly detail-oriented

- Excellent written and verbal communication skills

- Comfortable working both independently and collaboratively in a team environment

- Proficiency with Microsoft Office Suite; experience with Workday or expense systems

- Professionalism, confidentiality, and a customer-service mindset

Physical Requirements

Must be able to accomplish physical requirements with or without reasonable accommodation.

- Ability to sit, stand, talk, hear, and use close and distance vision

- Ability to lift and/or move up to 10 pounds

- Occasional travel (up to 10%) may be required

THE TEAM

The Onward Energy team is comprised of industry professionals who embrace our values of

accountability, adaptability, collaboration, and excellence.

We are solution-oriented, people-first, and committed to supporting one another as we grow.

THE WORK ENVIRONMENT

The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer, phone, and scanner/photocopier.

THE TOTAL REWARDS

Onward Energy total rewards philosophy is motivated by a key tenet of People First and offers associates a comprehensive total rewards package which includes market-competitive compensation, health, life insurance, and retirement savings benefits.

If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com .

Eeo Statement

Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.