Office Administrator

About Us

Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.

Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.

Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.

About This Role

If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you!

InfraSource Services, LLC

seeks a greatÂ

Office Administrator

to join our team at the

Potelco Inc.

Office located Sumner, WA.Â

The

Office Administrator

plays a key role in ensuring smooth and professional day-to-day operations. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role.

This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency.

What You'll Do

• Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries

• Monitor and respond to the general office and reception email inboxes

• Receive, sort, and distribute mail, FedEx, and packages

• Coordinate daily FedEx pickups and manage outgoing shipments

• Complete monthly P-Card reconciliations for select leadership employees

• Order and manage business cards and office stationery as needed

• Updating company data and phone rosters

• Order and coordinate lunch catering for meetings, trainings, and internal events

• Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies

• Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)

• Track and maintain inventory of office supplies, place orders through our major vendors

• Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)

• Submit and follow up on building maintenance requests

• Provide administrative support to leadership and staff as needed

• Assist with data entry, document preparation, and report generation

• Flexible support role to serve as a backup resource to cross-functional teams as needed

Qualifications

What You'll Bring:

• High school diploma or equivalent required; associate's degree or administrative certification preferred

• Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role

• Strong customer service skills with a professional, approachable demeanor

• Exceptional attention to detail, organizational skills, and time management

• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

• Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus

• Experience in facilities or vendor coordination is a plus

Work Environment & Physical Requirements

• Full-time, in-person position in a professional office setting

• Frequent walking throughout the office and between floors

• Regular access to the supply areas and common spaces

• Routine lifting and carrying of boxes, packages, and supplies (up to 30 lbs)

• Ability to handle carts, manage deliveries, and navigate office storage spaces

Compensation Range

The anticipated compensation for this position is USD $24.00/Hr. - USD $28.00/Hr. depending on experience and qualifications. Equal Opportunity Employer:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.