Vermilion Energy

Office Administrator

Harlingen, TX

full_time

About This Job

Meet Vermilion

Vermilion Energy Netherlands B.V. (Vermilion) is a Dutch company that started operations in 2004. We are active in small fields gas production. The natural gas we extract is provided to Dutch residential and business customers. Vermilion has grown into a reliable employer in the Netherlands since inception, with in total, more than one hundred people currently working for us. This includes employees and contractors.

Our parent company is Vermilion Energy Inc. This is a publicly traded company in Canada founded in 1994 near the Vermilion Lakes, where our name originated from. Shortly after its founding, Western Europe became an important growth area for Vermilion. In addition to Canada and the Netherlands, Vermilion Energy Inc. currently operates in 8 other countries. Vermilion's core values are the same everywhere in the world: Excellence, Trust, Respect and Responsibility.

The Opportunity

Vermilion Energy has an exciting opportunity within the Operations Business Unit, seeking a full-time (40 hours per week) Office Administrator in Harlingen. You will report directly to the HR Manager and be an integral part of the Harlingen Office Team. The Office Administrator will ensure smooth daily office operations at both the Harlingen and Field Offices, providing administrative, logistical, and HSE support across teams. This role demands strong organizational abilities, effective communication skills, and the capacity to manage multiple tasks simultaneously, all while ensuring budget control and consistency across operations.

The successful candidate will join a team that values its people and provides work with purpose.

What you will do

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Act as the main contact for all office-related matters (internal and external)

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Oversee office upkeep, maintenance, and cleanliness in coordination with cleaning staff

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Manage mail, courier services, phone reception, and general administrative support

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Coordinate office supplies, catering, and equipment purchases within budget

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Support teams with meetings, travel, presentations, and parking arrangements

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Liaise with leadership and other office administrators to ensure consistency and smooth operations

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Arrange onboarding, farewell processes, and employee gifts

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Track and manage inventory for office and safety supplies (PPE, kitchen, stationery, etc.)

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Handle petty cash, fuel cards, NS travel cards, postage machine, and intercom/gate access

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Maintain vendor relationships and manage facility contracts (e.g., cleaning, Fruitful Office, CWS)

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Support HSE administration, including onboarding, ERP phone support, and emergency response

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Assist with monthly reporting (KPIs, meals), and coordinate breakfast/lunch orders

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Work with the Garijp office to align processes across locations

What you will bring

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MBO or HBO-level education, or equivalent practical experience

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5+ years of experience in office administration or a similar support role

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Experience coordinating office operations, facilities, or administrative processes preferably within the energy or industrial sector

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Strong organizational skills with the ability to manage multiple priorities efficiently

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Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

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A proactive and hands-on approach

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A service-minded attitude with a strong sense of reliability and professionalism

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A flexible team player who is comfortable in a dynamic environment

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Awareness of Health, Safety, and Environmental (HSE) practices, with a willingness to uphold safety standards

What we offer

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A competitive salary that will adapt to the amount of experience that you will bring to Vermilion and furthermore attractive secondary conditions. You are an important part of our progress. Our success depends on our company's success and on your personal success, so you should also benefit from this in the form of an attractive annual bonus, stock options, discounts on various insurances and, additional ''Vermilion days'' (days off)

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A full-time (40 hours per week) role

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Fixed term contract role with the intention to potentially convert to permanent employment, subject to mutual fit and business needs

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Your health is close to our heart: We support you with a wellness benefit.

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We support your bright mind: Training and development opportunities are an integral part of our culture.

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We celebrate our successes: Team spirit and collaboration are important to us, which is why we focus on workshops, team events.

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Strong community investment presence and we are committed to giving back to the communities where our people live and work

Why you will love us

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We care for each other, the environment, and the company and aim to enrich the communities in which we live and work

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We work with the Great Place to Work Institute® as a Best Workplace® in many of our locations around the globe

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We embrace new solutions across the business, allow space for creativity, and invest in innovation and technology

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We operate with honesty, transparency and fairness and can be counted on to do what we say we will

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We invest in our employees providing meaningful work, opportunities for training and professional development.

Vermilion is committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employee’s unique contributions to our company’s success. As an equal opportunity employer, we welcome all applications to help us build a diverse workforce which reflects the diversity of the communities in which we live and work.

Outstanding People. Outstanding Opportunities.

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