Manager, Contracts & Accounting Field Administration

Job Title: Manager, Contracts & Accounting Field Administration Location: The Woodlands, Texas (On-Site) Position Type: Full-Time, Salaried Schedule: Monday – Friday, 8:00 AM – 5:00 PM Compensation: $110,000 – $130,000 + Full Benefits Reports To: Director of Ops Finance

About the Role

The Manager of Contracts and Accounting Field Administration plays a critical leadership role in ensuring contract compliance, accurate documentation, and efficient administrative operations across industrial construction project sites. This position oversees a diverse team of timekeepers and field administrators, drives process improvements, and ensures consistent adherence to company standards, regulatory requirements, and contractual obligations.

This is an in-office leadership position located in The Woodlands, Texas, supporting field operations across multiple project sites.

Key Responsibilities

Timekeeping & Field Administration Leadership

- Supervise, train, and support field timekeepers and project administrators across regional field locations.

- Oversee accurate and timely employee payroll review and approvals in MobiClocks.

- Manage project setup and governing controls in MobiClocks.

- Partner with IT, Project Controls, and Operations to maintain and enhance usage of FieldWire, MobiClock, and other field technologies.

- Audit timekeeping practices for accuracy, compliance, and consistency.

Project Administration Oversight

- Lead administrative functions at project sites, including payroll processing, timekeeping, documentation, and reporting.

- Standardize and enforce administrative processes, procedures, and workflows across all field offices.

- Coordinate administrative setup for new projects—systems access, documentation, and reporting structure.

- Oversee document control, filing systems, permits, and contract-related documentation.

Contract Compliance & Coordination

- Monitor operational activities to ensure alignment with contractual terms and conditions.

- Maintain required documentation, reporting, and records per client agreements.

- Collaborate with project managers and legal/contracts teams to interpret, clarify, and enforce contract requirements.

- Support contract management activities, including reviewing contracts, subcontracts, purchase agreements, change orders, amendments, and claims.

Administrative Compliance & Reporting

- Ensure compliance with company policies, client requirements, and regulatory guidelines.

- Prepare and distribute weekly and monthly administrative reports for project leadership.

- Identify, investigate, and resolve discrepancies in timekeeping or project documentation.

Team Leadership & Development

- Lead, mentor, and develop a high-performing administrative team.

- Implement best practices, training programs, and continuous process improvements.

- Act as the primary point of contact for resolving administrative issues at project sites.

Cross-Functional Collaboration

- Work closely with HR, Payroll, Finance, Project Controls, and Operations teams to support seamless project execution.

- Assist with mobilization and demobilization efforts for field staff and administrative resources.

Qualifications

- Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).

- 7+ years of relevant experience in field administration, contract administration, or operational support within industrial construction.

- Strong knowledge of construction contracts, legal principles, and industry standards.

- Experience with EPC (Engineering, Procurement, and Construction) projects.

- Demonstrated experience preparing, managing, and documenting change orders.

- Proficiency with project management software, ERP systems, MobiClocks, and similar platforms.

- Proven ability to teach, train, and transfer knowledge of software tools.

- Exceptional organizational, communication, and negotiation skills.

- Ability to travel to project sites and other company locations as required.

- Advanced understanding of timekeeping, document control, procurement processes, and administrative workflows.

- Strong analytical and problem-solving abilities with a proactive, solutions-focused approach.

- Experience leading teams or serving in a leadership/mentor role with the ability to coach and motivate staff.

- Ability to work independently with minimal supervision while managing a broad scope of responsibilities.

Perks/Benefits Competitive Pay (Based on Experience), Paid time off and Holidays, Health, Dental, and Vision Benefits, Flexible Spending Account (FSA), Health Savings Account (HSA), Company Match 401(k), Company Paid Life Insurance, Company Paid Short- and Long-Term Disability, Company Paid Employee Assistance Program (EAP)

About PK:

PK Companies Group, LLC, founded in 1997 and headquartered in Wichita, Kansas, and The Woodlands Texas specializes in industrial specialty services across various sectors, including oil, gas, petrochemical, aerospace, commercial, and manufacturing industries. The company operates through three main divisions:

PK Safety: Offers on-site safety services, including medical services, safety attendants, field safety representatives, rescue services, safety training, and safety equipment rental.

PK Technology: Provides inspection services utilizing proprietary intelligent software designed to deliver real-time data and comprehensive insights, aiding clients in making informed, data-driven decisions.

PK Industrial: Provider of industrial specialty services, focusing on passive fireproofing systems, industrial coatings, tank linings, scaffolding, and insulation.

Why You'll Love Working at PK

We are leaders – Leadership is not limited to our management team. It's something everyone at PK embraces and embodies.

We are operators – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do on every project, every day.

We are learners – Everyone here is continually learning on the job, no matter if we've been in a role for one year or one minute. We are committed to learning and implementing what is best for our customers, merchants, and us.

We are one team – The magic of PK is our people, together making our inspiring goals attainable and driving us to greater heights.

If this sounds good to you, come join us. Apply Today!

PK Companies Group, LLC is an equal opportunity employer, and we welcome candidates from all backgrounds to apply.

All hiring decisions are based on the qualifications of each candidate compared to other candidates and business needs.

We thank all applicants for their interest in our company, but only those selected for an interview will be contacted.

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the US. Employers can only use E-Verify once you have accepted a job offer and completed the form I-9.

8 am - 5 pm, Monday - Friday