Hvac and Plumbing Office manager and staff associates.

Overview

We are seeking a dynamic and organized HVAC and Plumbing Office Manager and Staff member to lead our administrative operations and support our technical teams. This vital role combines office management, team supervision, vendor coordination, and administrative excellence to ensure smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. Join us to be a key player in delivering top-tier HVAC and plumbing services while fostering a positive and efficient workplace.

Duties

- Oversee daily office functions, including front desk operations, multi-line phone systems, and calendar management to ensure seamless communication and scheduling.

- Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team environment.

- Manage vendor relationships, including scheduling service appointments, negotiating contracts, and ensuring timely delivery of supplies and services.

- Handle bookkeeping tasks such as invoicing, QuickBooks data entry, payroll processing, budgeting support, and maintaining accurate financial records.

- Coordinate event planning for company meetings or community outreach initiatives to enhance team engagement and visibility.

- Maintain organized filing systems for documents related to human resources, medical office management (if applicable), and general office records.

- Support human resources functions including onboarding new employees, managing time-off requests, and ensuring compliance with company policies.

- Assist with office supply inventory management and procurement to optimize operational efficiency.

- Ensure excellent communication through phone etiquette, clear documentation, and effective organizational skills across all departments.

Experience

- Proven supervisory experience in an office environment with a focus on team management and staff development.

- Strong background in administrative roles within HVAC or plumbing companies is highly preferred.

- Proficiency in QuickBooks for bookkeeping, payroll processing, and financial reporting is required.

- Experience with schedule management tools and vendor management processes is essential.

- Demonstrated ability to handle clerical tasks such as filing, calendar coordination, and multi-line phone systems efficiently.

- Familiarity with human resources procedures including onboarding, training & development programs, and employee relations.

- Prior experience managing medical or technical office operations is a plus but not mandatory.

- Excellent communication skills combined with organizational prowess to manage multiple priorities effectively. Join us in this exciting role where your organizational talents will directly contribute to our company's success! We value energetic professionals eager to make an impact through proactive leadership and meticulous administrative support—helping us deliver outstanding HVAC and plumbing services every day!

Pay: $40,000.00 - $60,000.00 per year

Benefits:

- 401(k)

- Flexible schedule

- Health insurance

- Paid time off

Work Location: In person