Human Resources Manager

Job Details

Description Human Resources Manager

Under general supervision, this position works closely with the Sr Controller to handle all Human Resources tasks for both P&K Stone and Dawson Landholdings.

Duties And Responsibilities (essential Duties Are Bold)

- Recruitment

- Works with Managers and Supervisors in the field to fulfill all hiring needs

- Gets the necessary approvals to start the hiring process

- Posts positions in different media as requested and sets up interviews

- Pre-Employment

- Coordinates with candidates to complete the pre-employment process (background check, drug testing, MVR report, Conditional Offer Letter)

- Reviews all results and makes sure candidates are in compliance to be hired

- For drivers, coordinates with insurance company to add to insurance

- On Boarding

- Ensure candidates complete new hire paperwork via UKG Onboarding including E-verify

- Reviews benefit information with New Hires

- Coordinates with the appropriate departments to properly request company property for new hires if applicable

- Ensures all appropriate forms and ID’s are submitted

- On Boards 1099 Subcontractors

- Tracks all company property assigned to employees.

- Requests inventory paperwork

- Gets the necessary approvals

- Requests company property with the appropriate departments

- Tracks company property to ensure employee receives it

- Enters company property in UKG

- Data changes

- Review/Approve all data changes in UKG such as Direct Deposits, W4 Forms, Addresses

- Salary Changes

- Processes salary changes in UKG

- Ensures the proper forms and approval are received for the different types of salary changes

- Keeps track of 90-day increases.

- Keeps track of referral bonuses and pay out dates

- Employee/SUB Files

- Maintains personnel files, ensuring laws and regulations are followed and the files are up to date

- Responsible for creating electronic files and ensuring all information has been properly scanned (legible, clear, straight full pages) before shredding any paper documents

- Audits – Assists the Controller with the following audits:

- Company property audit

- Insurance Audit

- Benefits Administration

- Assists with Open Enrollment processes, including meetings, enrollments, discrepancies, translations, distributing communications

- Assists employees with every day benefit questions

- Assists New Hires with enrollments

- Ensure that All new hired employees enroll or decline in benefits through PlanSource

- Handles Benefits Employee’s inquiries with Insurance Broker throughout the year

- Handles Live Status Events and coordinates with payroll for deduction adjustments

- Submits New Hire and Termination Reports weekly to Insurance Broker

- Assists with Benefits invoice reconciliation

- Terminations Processing

- Ensure timely payout per applicable laws

- Manually terminate in carrier websites, if needed

- Track additional deductions needed

- Payroll

- Ensures all time sheet exceptions are addressed.

- Works with supervisors for timesheet approval.

- Process PTO requests and include in payroll

- Keep accurate record of employee attendance in time keeping system.

- Submit payroll for processing

- Reporting

- ACA Reporting

- EEO Reporting

- W2/1099 review and reporting

- Other agency reporting as requested.

- Acts as an interpreter for Supervisors and employees, as needed.

- Builds and maintains relationships with key departments and Company affiliates to ensure cooperation and teamwork.

- Provides excellent customer service, for both internal and external customers.

- Actively demonstrates teamwork, at all times.

- Always adheres to company safety standards, such that no serious (requiring medical attention) injury occurred during the prior 12-month period.

- Follows other policies and procedures such that there are no verbal or written warnings during the evaluation period.

The duties described above are not inclusive. Additional duties may be permanently assigned or required from time to time due to the need to respond to customer needs and remain competitive in the marketplace.

Responsibilities

Condensed Version:

- Recruitment: Manage hiring process from posting to onboarding.

- Pre-employment: Coordinate background checks, drug tests, and MVR reports.

- Onboarding: Process new hire paperwork, review benefits, and request company property.

- Company Property: Track and manage employee equipment.

- Data Management: Update employee information in UKG.

- Salary Changes: Process salary increases and bonuses.

- Employee Files: Maintain accurate and organized personnel files.

- Audits: Assist with company property and insurance audits.

- Benefits Administration: Manage open enrollment, answer questions, and process enrollment changes/requests.

- Terminations: Process terminations and benefits changes.

- Payroll: Ensure accurate timekeeping, process PTO requests, and submit payroll.

- Reporting: Prepare ACA, EEO, and other required reports.

- Interpretation: Provide language assistance as needed.

- Relationships: Build and maintain relationships with key departments.

- Customer Service: Provide excellent customer service to internal and external customers.

- Teamwork: Actively participate in teamwork and adhere to company safety standards.

Minimum Knowledge, Skills, And Abilities Required

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- High school Diploma or College Degree

- Minimum of five years’ experience as a human resources generalist, if no degree.

- Skilled in use of computer and software, including Word, Excel, and Outlook.

- Experience with UKG, UltiPro, or Kronos software.

- Fluently speak, read, and write English.

- Fluently speak, read, and write Spanish.

- Must be a team player.

- Demonstrates solid communication, customer service skills, and verbal/written skills with all levels of company personnel and outside vendors/suppliers.

- Ability to present in a large meeting or training environment.

- Demonstrates high level of organization and attention to detail.

- Ability to multitask.

- Ability to meet physical demands of the job which include, but are not limited to: walking, bending, pushing, pulling, lifting, sitting, squatting, and occasionally lifting and carrying items which may weigh up to 15 pounds.

- Position spends approximately 90% of time sitting at a desk and 10% standing or walking.

- Vision and hearing must be within or correctable to within normal range.

- Must be available for work 8am – 5pm Monday through Friday, with some varied hours as projects require.

- While performing the duties of this job, the employee is exposed to computers and general office equipment at various times. The noise level in the work environment is usually moderate.

Organizational Relationships

Reports to the Sr Controller. Works with other employees at all levels and outside vendors.