Human Resources Coordinator

Job Summary

This position is responsible for assisting with HR-related duties including payroll processing, onboarding and administrative filling and report creation. This position is also responsible for the administration of employee benefits and providing expertise and insight on employee benefits.

EDUCATION AND RELATED WORK EXPERIENCE:

- High school diploma or equivalent.

- Associate degree Preferred.

- 25 Years prior payroll and benefits administration experience required

- HRIS and ERP experience required.

LICENSES, REGISTRATIONS OR CERTIFICATIONS:

- Criminal background check required for hire.

QUALIFICATIONS:

- Knowledge of trending Human Resources Information Systems, i.e., Paychex, ADP, PeopleSoft

- Knowledge of Microsoft Suite, including MS Word, Excel, and PowerPoint

- Proficient knowledge in federal and state laws pertaining to payroll, payroll tax rules, and regulations in the State of Texas.

- Strong work ethic and skill in being detailedoriented with a proven track record for accuracy.

- Strong organizational skills and ability to independently prioritize workload.

- Skill in demonstrating good judgement, analytical and problemsolving ability.

- Ability to maintain a high level of confidentiality, assemble needs to know staff only for situations and integrity while executing responsibilities.

- Ability to communicate effectively both verbally and in writing, across all levels in the organization.

- Ability to demonstrate flexibility and maintain a calm, positive disposition regardless of the situation.

- Ability to work in a fastpaced environment with conflicting priorities.

- Ability to make fair, unbiased decisions and stay levelheaded in demanding situations.

- Ability to establish trust and credibility with employees at all levels in the organization.

- Ability to demonstrate a high level of professionalism, discretion, discernment and customer focus.

- Ability to demonstrate a team player attitude.

- Successfully pass a background check, including criminal history, drug screen, physical, audiogram, and vision test.

RESPONSIBILITIES:

- Assist and verify attendance, hours worked, and pay adjustments, and post information onto designated records as well as resolving absence time management system issues and concerns.

- Review and process paperwork for new employees and enter employee information into the payroll system.

- Assist with weekly payroll processing including but not limited to preparing prenotes, creating spreadsheets, processing retro benefit deductions, garnishment payments, payroll deductions, calculating pay sheets, confirming payroll cycle, creating direct deposit file, running benefits distribution, running general ledger interface, and printing payroll reports. Review final evaluation of all payroll data. Verify payroll changes to new, current, and terminated employees.

- Assists with payroll audits and retirement plan audits. Reviews and processes invoicing for benefits vendors and resolves payment issues as needed.

- Assist with benefits in the HRIS and Benefits systems. Reviews benefit plan rules, premium updates, plan changes, work processes, calculation changes, and so forth for all employees.

- Updates benefit enrollment/changes to HRIS systems and online benefits system. Audits reports to ensure accuracy. Inputs enrollment/change data in a timely manner to coincide with transmittal to benefits vendors.

- Audits reports to ensure accuracy. Inputs enrollment/change data in a timely manner to coincide with transmittal to benefits vendors.

- Communicates with insurance providers including billing, checking accuracy, coding, and payment. Resolve any problems as needed.

- Assist with managing our 401K program including appropriate deductions.

- Conduct MVR checks and keep them updated so all CDL drivers and other approved company drivers are able and ready to perform necessary duties.

- Maintain oversight of HR files and filing systems.

- Provide backup support to the front desk operations.

- Other duties and projects as assigned.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

- Operating knowledge of and experience with personal computers.

- Operating knowledge of and experience with Microsoft Word and Excel.

- Operating knowledge of typical office equipment, such as telephones, copier, email, 10key, etc.

- Operating knowledge of company’s HRIS system and benefits online system required within 1 month after hire.

- Operating knowledge of email & communication management systems required within 2 weeks after hire.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimal physical exertion. While performing the duties of this job, this position is regularly required to talk and hear. Specific vision abilities are required by this job, which include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.