HR & Payroll Coordinator

Employment Type: Part-Time | 1-Year Term (Maternity Leave Coverage) Potential to transition into a permanent role

About Engineered Intelligence Inc.

Engineered Intelligence is redefining how utilities plan and invest in grid infrastructure. Built by power engineers, our AI-driven platform—ENGIN™—unifies asset, grid, spatial, and real-time field data into a single, system-wide view that supports smarter, faster, and more strategic decision-making.

We help utilities optimize capital and O&M investments, improve reliability, and strengthen regulatory outcomes. With ENGIN™, every decision is transparent, traceable, and grounded in real-world conditions, empowering utilities to lead the energy transition with confidence.

Our mission is simple: to empower customers to make the best possible system decisions.

The Opportunity

We are looking for a Junior HR & Payroll Coordinator to join our People & Culture team on a part-time, 1-year maternity leave coverage contract, with the possibility of this role evolving into a permanent opportunity.

This role is ideal for someone who wants to gain hands-on experience in both HR and payroll functions within a fast-growing SaaS company. You’ll work closely with our HR Director and leadership team to support day-to-day HR operations, payroll processing, onboarding, and employee engagement.

Who You Are

At Engineered Intelligence, our values guide how we work with each other, our customers, and our partners. We’re looking for someone who:

Is Great to Work With – approachable, collaborative, and supportive; you build trust with colleagues and thrive in a team environment.

Earns Our Customers’ Trust – you act with integrity, handle sensitive information responsibly, and provide reliable support to employees and leaders alike.

Delivers Exceptional Results – you take ownership of tasks, sweat the details, and consistently follow through to deliver high-quality outcomes.

Owns the Outcome – you’re proactive, accountable, and ready to step in where needed to keep processes running smoothly.

What You’ll Do

- Recruitment & Onboarding

- Assist with job postings, interview coordination, and scheduling

- Support new hire documentation and onboarding activities

- Payroll & Benefits Administration

- Prepare, review, and process payroll accurately and on time (semi-monthly)

- Track vacation, leaves, and overtime in the HRIS for payroll accuracy

- Act as the first point of contact for payroll and benefits questions

- Liaise with payroll providers and benefit carriers to resolve issues

- Support year-end payroll reporting and compliance

- HR Administration & Compliance

- Maintain accurate employee records in BambooHR and other systems

- Assist with policy updates, compliance requirements, and reporting

- Support HR audits and legislative compliance across jurisdictions

- Employee Engagement & Culture

- Coordinate team events and recognition programs

- Support employee surveys and internal communications

- Performance & Development

- Assist with performance review cycles and training coordination

- Help track and support employee development initiatives

What You Bring

- 1–2 years of HR, payroll, or office administration experience (co-op or internship experience considered)

- Post-secondary education in Human Resources, Business Administration, or related field

- Strong attention to detail and organizational skills

- Discretion and professionalism in handling confidential information

- Excellent communication and interpersonal skills

- Proactive, adaptable, and eager to grow within HR

Nice to Have

- Familiarity with BambooHR, Insperity, or other HR/payroll platforms

- Knowledge of Canadian payroll legislation and employment standards

Information Security Responsibilities:

- Adhering to policies that govern acceptable use of organizational systems.

- Using the organization-provided IT resources for defined purposes only.

- Reporting anomalies or suspicious system behaviour.

- Submitting and justifying system change requests to the information owner/system owner or through the organization’s formal configuration management process.

Why Join Us

- Remote-First Work Environment – Enjoy the flexibility of fully remote work, with office spaces available in Calgary and Toronto for in-person collaboration.

- Flexible Hours – Work around a core schedule (10:00 AM – 3:00 PM) while maintaining a work-life balance that suits you.

- Autonomy & Growth – Take ownership of diverse responsibilities, explore cross-disciplinary opportunities, and advance your career in a dynamic, fast-growing company.

- Impactful Work – Leverage your skills to contribute meaningfully, build an impressive track record, and be part of an exciting business from its early stages.

- Engaging Team Culture – Join a supportive, interactive, and collaborative remote work environment.

- Competitive Compensation – Receive a competitive salary and flexible benefits package.

- Paid Time Off & Wellness Support – Enjoy generous paid time off, Health and Wellness Spending Accounts to prioritize your well-being.