HR & Operations Administrator

Arthon is looking for an experienced HR & Operations Administrator to work at our quarry office in Kelowna, BC.

The ideal candidate must have completed post-secondary administrative and/or human resources education and have a minimum of five years’ experience in a fast-paced, dynamic administration role. Candidates are expected to be organized, adaptable, and detail oriented with strong multi-tasking and problem-solving skills. This role reports directly to the Senior Management Team.

This is a permanent position starting as soon as possible. The schedule is 8-hr days, Monday through Friday. Overtime is possible.

Sandhill offers a competitive benefits package and fair compensation as well as RRSP matching. Overtime pay is provided.

QUALIFICATIONS

ASSETS

RESPONSIBILITIES

1) Human Resources – Manage hiring and recruitment processes that support a highly positive candidate experience. Coordinate and plan recruitment strategy including collaboration with hiring supervisor, preparing job postings, screening resumes, creating job descriptions, preparing interview guides, conducting interviews, organizing pre-employment drug and alcohol testing, and preparing offer letters. Create confirmation of employment letters. Maintain employee records. Recommend appropriate salary/wages to Management ensuring equality throughout various positions and projects. Assist in worker conflict resolution. Maintain HR policies and process to ensure they remain current.

2) Aggregate Sales & Inventory – Develop and maintain technical product or service knowledge to explain features to customers, provide information, or assist in the selection of appropriate products. Provide quotes based on customers' needs. Negotiate prices or other sales terms in conjunction with Senior Management. Maintain database of customers, including maintaining and growing relationships with existing customers and identifying and soliciting potential customers. Execute monthly drone flights over stockpiles at Crawford Quarry. Use data obtained through drone flights to create volumetric reports for inventory and production purposes. Conduct accounts receivable follow-ups with customers who have outstanding amounts for product purchases.

3) Operations Administration – Provide proactive high-level support to Arthon’s operations at the head office and all other project sites as well as Senior Management. Support includes, but is not limited to, bidding and estimating, logistics, purchasing, business correspondence, training & development, maintaining inventory of consumables and stationery, facilities management, document and data control, participation in the planning of company events, filing, meeting minutes, and agendas. Provide support and guidance to Crawford Quarry Scale Operator and Site Administrator(s) including shift coverage as needed.

4) Project Coordination – Assist project team(s) to adhere to timelines and deliverables. Provide administrative support to Project Manager and/or Superintendent. Maintain project documentation. Communicate plans, actions, and issues with key stakeholders. Solve any issues that may arise during the project. Assist in determining necessary materials and coordinate procurement and delivery of said supplies/services. Obtain/renew permits, licenses, contracts, and plans. Communicate and follow-up with site superintendent(s), project engineer(s), and subcontractor(s) regarding ongoing work and outstanding items.

5) Marketing -– Oversee corporate marketing program. Administrate and maintain online corporate profiles such as Google, Facebook, LinkedIn, and company website. Ensure compliance with Graphic Standards. Design and create ads, marketing materials, forms, company-branded supplies and materials, decals, etc, to be reviewed and approved by SMT prior to distribution.

6) IT – Coordinate corporate IT systems, hardware, software, and processes. Provide first line IT support and liaise with IT support provider. Administrate Microsoft 365 with support from IT provider, as needed. Manage purchasing of hardware and software, support requests, and troubleshooting.

7) Facilities – Manage access to building and office. Arrange for service and repairs to appliances, HVAC, lighting, furniture, etc. Schedule yearly checks on extinguishers, emergency lighting and other safety systems. Maintain organization of office. Liaise with cleaning staff. Oversee alarm and fob systems and maintain key tracker for head office and Crawford Quarry.

8) Safety – Document formatting and development. Participate in the Joint Occupational Health and Safety Committee (JOHSC). Monthly building inspections. Assist with COR audit.

9) Standard Corporate Responsibilities – Maintain a safe and clean work environment by complying with policies, procedures, rules, and regulations. Maintain the stability and reputation of the organization by complying with legal and waste management requirements. Conserve resources by using equipment and supplies as needed to accomplish the job results. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. Contribute to team effort by accomplishing related results as needed. Be conversant with relevant sections of the HSE Program. Understand WorkSafeBC acts and regulations, as well as the Health, Safety and Reclamation Code for Mines in BC.

The position is to start as soon as possible and is a full-time, permanent position. The listing will close when the position has been filled. Only candidates considered for the position will be contacted.

Job Types: Full-time, Permanent

Pay: $30.00-$35.00 per hour

Expected hours: 40 per week

Additional pay:

•

Overtime pay

Benefits:

Schedule:

Application question(s):

Experience:

Work Location: In person

Application deadline: 2025-07-04