HR Documentation Specialist (Contract)

Contexte et environnement

About TotalEnergies

At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. This role allows collaboration with our dynamic team in the office 5 days per week. This position is located in our Houston, TX office.

What We Provide

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

International Consideration

- TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

Activités

The HR Documentation Specialist plays a key role in our digital transformation initiatives. This position focuses on managing the archival of paper Form I-9s into the LawLogix system, ensuring our employment eligibility records are securely stored in the same location and readily accessible for audits and compliance reviews.

Key Responsibilities Include:

- Archive Form I-9 Documents: Upload scanned copies of paper Form I-9s into LawLogix (Equifax) as archival records, ensuring each form is properly labeled, indexed, and linked to the correct employee profile.

- Monitor I-9 Compliance: Review electronic and archival I-9 records for accuracy and completeness. Identify and escalate any issues flagged by LawLogix to the local HR team for prompt resolution.

- Maintain Employee Data Integrity: Verify that employee profiles in LawLogix include their employee numbers, actual employment status (active or terminated), and accurate location and affiliate assignments. Make the necessary updates to ensure data consistency.

- Ensure Confidentiality and Security: Handle sensitive employee information in strict accordance with data protection policies and confidentiality standards.

- Track and Report Progress: Monitor the status of archival uploads and employee file reviews and provide regular updates to ensure timely completion of project goals.

Profil du candidat

Education/Experience:

- Associate’s or bachelor’s degree in HR, Business Administration, or related field preferred or equivalent experience required.

- 2+ years of experience in HR administration, document management, or compliance support.

Skills:

- Familiarity with Form I-9 requirements and employment eligibility verification processes.

- Experience using LawLogix or similar HR compliance/documentation systems strongly preferred.

- Proficient in Microsoft Excel, including the ability to create and manage spreadsheets, use formulas, and perform basic data analysis.

- Strong attention to detail, organizational and communication skills.

- Ability to handle confidential information with discretion and integrity.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

TotalEnergies is a major energy company, which produces and markets fuels, natural gas and low-carbon electricity. Over 100,000 employees are committed to better energy that is safer, more affordable, cleaner and accessible to as many people as possible. Active in more than 120 countries, TotalEnergies ambition is to achieve carbon neutrality by 2050 or sooner. The US Government is engineering a major transformation of the US economy with ambitious goals to cut GHG emissions in half by 2030 and reach net-zero emissions by 2050.