Housing Programs Grant Specialist

General Purpose

This position is responsible for administering a variety of housing programs. This position involves reporting, monitoring, record keeping, loan closing, marketing, and procurement for all City of Burlington housing programs.

Union Affiliation:

American Federation of State County and Municipal Employees (AFSCME)

Pay Grade 18:

$34.75 - $38.76 Hourly

Remote Tier 3:

Up to two (2) days remote/week

Essential Job Functions

- Provide administrative support for CEDO’s grant programs including but not limited to, CDBGHOME, Housing Trust Fund (“HTF”), and HIP. Administrative support includes, but is not limited to, recordkeeping, monitoring, and reimbursement/invoice review and processing.

- Assist Housing Program Manager with HOME project underwriting, compliance, legal documents, and filing.

- Manage construction process for HOME-funded projects – review and approve change orders and serve as point of contact for questions about City and federal compliance

- Work with Department of Finance and Accounting (“DFA”) to manage requisition and drawdown process for project award.

- Prepare project scopes of work for repair, rehabilitation and access projects for the CDBG Home Improvement Program (HIP).

- Monitor HIP program loan payoffs and discharges; loan agreement amendments

- Provide technical assistance to property owners during grant process, included but not limited to: preparing program application, identifying contractors, and carrying out bid process.

- Responsible for and serve as the CEDO primary point of contact for Davis Bacon Act compliance.

- Coordinate and lead the preparation and submittal of the Consolidated Annual Performance and Evaluation Report.

- Support in the preparation and submittal of the Consolidated Plan and the Annual Action Plans and regularly update the HUD IDIS system with appropriate housing activity performance data.

- Provide housing research support as requested.

- Monitor and implement e Inclusionary Zoning requirements. n

- Support the Housing Program Manager to administer the Housing Trust Fund, including support to coordinate with outside stakeholders.

- Prepare and coordinate the execution of Housing Trust Fund grant agreements and amendments

- Manage requisitions and financial tracking

- Support the department to advance accessory dwelling unit (ADU) policy work

- Support in the efforts and winddown of the Permanent Supportive Housing (“PSH”) grant administered by HUD.

- Market CEDO’s affordable housing programs to property owners and tenants.

- Distribute and review program applications for completion and eligibility.

- Oversee housing projects that receive City funds/grants from initial contact through project completion.

- Develop construction contracts, loan documents and oversee loan closings.

- Oversee temporary relocations of tenants and property owners during rehabilitation project.

- Manage requisitions for payment.

- Assist in information gathering, record keeping, monitoring, data input and report generation for federal and state grants.

- Manage project and program budgets, included but not limited to record keeping, monitoring, data input, and report generation for federal and state grants.

- Maintain close coordination and point of contact for budget keeping with DFA

- Maintain internal spreadsheets for project monitoring, budget, and program

- Assist with grant writing to support ongoing operation of CEDO programs.

- Assist department staff with special projects as needed.

Non-Essential Job Functions:

- Other duties as assigned.

Qualifications/Basic Job Requirements

- Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.

- Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.

- Bachelor's Degree in real estate, financing, public sector or related field.Additional experience may be substituted for a degree requirement on a two-for-one-year basis.

- Three years in real estate, loan closing/servicing, project management, public administration, or related field.

- Loan originating/underwriting/closing, real estate finance, compliance with government regulations experience preferred.

- Knowledge of government procurement, reporting, permit process, and federal programs preferred.

- Experience with financial management, budgeting, timely and accurate reporting, and program management required.

- Collecting and tracking confidential recipient information, leading compliance and documentation experience preferred.

- Regulatory compliance experience required.

- Ability to screen applicants for program eligibility, develop marketing materials, and represent CEDO in the community.

- Proficiency in Windows-based software including, but not limited to word processing, spreadsheet, database programs.

- Ability to work independently and to budget time and work load.

- Ability to communicate effectively, both in writing and orally.

- Interact with courtesy when dealing with the public.

- Must obtain and maintain a valid driver’s license.

- Additional experience may be substituted for a degree requirement on a two-for-one-year basis.

- Regular attendance is necessary and is essential to meeting the expectations of the job functions.

- Ability to understand and comply with City standards, safety rules and personnel policies.

Additional Information

Promoting a culture that reveres diversity and equity.

The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work-force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.

In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.

Applications for our employment opportunities are

only accepted online through our

Government Jobs website.

For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or careers@burlingtonvt.gov .