PROSERV

Front Desk Receptionist

Houston, TX

Full-time

About This Job

About Us

Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector.

Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of FRESH Proserv values that underpins everything we do around the world.

So, if you believe you not only have the skills and know-how needed for this role, and you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise giving top-quality service and you enjoy helping and collaborating with colleagues or clients – then we really want to hear from you.

What You Need to Know

Reporting directly to the Human Resources Manager, the Front Desk Office Administrator is responsible for providing a wide variety of administrative support for the facility and performing Receptionist duties. This is a full-time, in-office position with mandatory working hours from 8:00am - 5:00pm Monday thru Friday.

What We Are Looking For

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Answer main telephone line, take accurate messages, screen and direct telephone calls for management in a timely and professional manner.

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Receive visitors ensuring sign-in log is completed, visitor passes are issued, and safety protocols are followed.

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Ensure office supplies, coffee and other breakroom supplies are being fulfilled on a regular basis.

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Coordinate and distribute incoming and outgoing mail

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Review and answer correspondence.

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Direct administrative support to the Operations Manager as needed.

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Provide administrative support for special projects to include research, data compilation and preparation of summary reports based on results.

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Maintain confidentiality when required.

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Maintain an organized office calendar. Schedule meetings and appointments as needed.

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Keep conference rooms clean and organized for meetings.

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Coordinate the use of conference rooms, including food and beverage setup/breakdown or catering as needed.

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Contact appropriate company for necessary preventive maintenance or service on office building and applicable office equipment.

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Maintain a clean lobby/receptionist area.

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Maintain kitchen and coffee areas and coordinate special office cleaning crew requests as needed.

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Other duties and responsibilities as assigned

Qualifications / Skills & Experience

Education

Essential

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High School Diploma or equivalent

Skills & Experience

Essential

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Minimum two (2) years experience as an administrative assistant.

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Proficiency in Microsoft Office Suite is a must.

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ERP system experience.

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Strong data entry experience.

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Self motivated and ability to work with minimal supervision.

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Good communication both verbal and written.

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Ability to read, write and speak English fluently.

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Ability to work onsite Monday thru Friday during normal business hours (8:00am – 5:00pm)

Why Choose Us

We offer a competitive starting salary with an opportunity to advance, which will be dependent on competency starting level.

Front Desk Receptionist

About This Job

About Us

What You Need to Know

What We Are Looking For

Qualifications / Skills & Experience

Education

Essential

Skills & Experience

Essential

Why Choose Us

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