Finance Specialist II

Position Overview

Responsible for maintaining and processing activities related to assets including cash, vehicle insurance, licensure and registration, and construction work in progress.

Principal Duties & Responsibilities (essential Functions)

- Maintains capital project accounting functions such as reviewing capital improvement work orders, retirement work orders and change orders.

- Works with Procurement and Accounts Payable reviewing outstanding and discrepant purchase orders.

- Assists Accountant with creating and processing project account number requests in EAM and FE.

- Reviews and processes capital project journal vouchers.

- Processes capital invoices for payment.

- Processes electronic fund transfers.

- Maintains files and records for easements, sewer revenue bonds and RLF and processes disbursement requests and journal entries.

- Maintains construction invoices for utility damage claims, fleet services, and sewer line extension agreements.

- Maintains active vehicle and equipment title records.

- Administers P-cards and fuel cards.

- Performs daily P-card upload, prepares monthly reconciliation and quarterly audit.

- Administers vehicle and equipment insurance.

- Reviews and process pay request for annual vehicle & equipment insurance renewal.

- Performs as a staff team member to achieve teamwork goals.

- Responsible for new vendor set up in FE.

- Serves as back up for accounts payable and receivable.

- Coordinate documentation of accounting department SOPs.

- Assists Accounting Supervisor and Director of Finance with special projects.

- Performs other duties as assigned.

- Follows established work procedures and practices.

- Follows safety practices and guidelines.

- Undertakes any reasonable request within capabilities that is for the good of the community and the utility.

LEVEL OF SUPERVISION RECEIVED (minimal, Regular, General, Daily)

Minimal

Total Positions Supervised

None

Required QUALIFICATIONS & SKILLS:

- Associate degree from an accredited university in the areas of business, public administration, finance or accounting. Experience may substitute for education.

- Minimum 5 years of experience in general accounting, accounts payable/procurement, and/or accounts receivable.

- Knowledge of accounting principles, procedures, and methods.

- Knowledge in the use of computers using Microsoft Excel, Word, and Access.

- Working knowledge of relevant software programs (Windows; Finance Enterprise, and EAM), or ability to successfully learn and operate within 6 months.

- Knowledge of grammar, spelling, sentence structure, and composition.

- Skilled in written communication.

- Ability to organize, plan, and prioritize assignments, activities, and special projects.

- Ability to complete projects and meet deadlines.

- Ability to obtain and maintain valid Arkansas driver’s license.

This position has been evaluated as to whether a momentary lapse of attention may result in grave and immediate danger to the employee, coworkers, or the public. If the designation is yes, the Arkansas Medical Marijuana Act (AMMA) of 2016 will govern working conditions. If no, the AMMA will not apply to the position.

This position has been evaluated as to the mandated wearing of a company uniform during working hours.

SAFETY SENSITIVE-NO