Texas Forge Industrial

Executive Assistant

Helotes, TX

Full-time

$40,000

About This Job

Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations and effective communication within the organization.

Responsibilities

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Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

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Serve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette and customer service skills.

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Perform clerical duties such as filing, data entry, and maintaining organized records.

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Assist with financial tasks using QuickBooks, including invoicing and expense tracking.

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Prepare documents for meetings using DocuSign for electronic signatures.

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Coordinate front desk operations, ensuring a welcoming environment for visitors.

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Support executives with personal assistant tasks as needed to enhance productivity.

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Maintain confidentiality of sensitive information while fostering a professional work environment.

Requirements

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Proven experience as an Executive Assistant or in a similar role is preferred.

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Strong computer literacy with proficiency in Microsoft Office Suite and QuickBooks.

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Excellent organizational skills with the ability to prioritize tasks effectively.

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Experience in calendar management and file organization is essential.

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Demonstrated customer service skills with a friendly demeanor.

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Ability to handle confidential information discreetly and professionally.

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Familiarity with DocuSign or similar electronic signature platforms is a plus.

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Strong written and verbal communication skills are required.

If you are a motivated individual looking to contribute to our team as an Executive Assistant, we encourage you to apply and become an integral part of our organization’s success!

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

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401(k)

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Dental insurance

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Flexible schedule

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Health insurance

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Life insurance

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Paid time off

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Parental leave

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Vision insurance

Schedule:

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8 hour shift

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Day shift

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Holidays

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Monday to Friday

Work Location: In person