Firefly Solar Inc.

Executive Assistant

Calgary, AB

Full-time

About This Job

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office and facilitating effective communication across departments.

Duties

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Serve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette.

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Handle clerical duties such as filing, data entry, and document management using tools like DocuSign.

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Prepare and proofread correspondence, reports, and presentations to ensure accuracy and professionalism.

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Assist with front desk operations, greeting visitors and managing incoming calls with a friendly demeanor.

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Utilize QuickBooks for basic financial tracking and reporting as needed.

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Organize meetings, including logistics, agenda preparation, and follow-up on action items.

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Support various administrative functions to enhance office efficiency.

Qualifications

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Proven experience in an administrative or executive assistant role is preferred.

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Proficiency in Microsoft Office Suite (especially Outlook Calendar) is essential.

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Familiarity with phone systems and strong phone etiquette skills are required.

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Experience with QuickBooks is a plus but not mandatory.

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Excellent proofreading skills with a strong attention to detail.

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Ability to manage multiple priorities in a fast-paced environment while maintaining professionalism.

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Strong interpersonal skills with the ability to communicate effectively at all levels of the organization.

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A proactive approach to problem-solving and the ability to work independently or as part of a team.

Join our dynamic team as an Executive Assistant where your contributions will play a vital role in our success!

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

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Casual dress

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Company events

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Dental care

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Extended health care

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On-site parking

Flexible language requirement:

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French not required

Schedule:

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Monday to Friday

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Weekends as needed