TerraPower

Executive Assistant

Bellevue, WA

$84,476-$126,714

On-site

Nuclear Electric Power Generation

About This Job

TITLE:Executive Assistant

LOCATION: Bellevue, WA

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.

Executive Assistant

TerraPower is seeking a highly experienced motivated candidate for the position of Executive Assistant to our Senior Vice President of Regulatory Affairs and Licensing (RA&L). This is a position of trust which will support the administrative support needs of this leadership position in addition to supporting the Regulatory Affairs and Licensing Department. They will provide focused support on key priorities, achieve deadlines & support advancement of ongoing TerraPower activities & strategic initiatives through seamless execution of executive administrative support activities.

Responsibilities:

- Collaborate with TerraPower SVP of RA&L to ensure all administrative needs are met.

- Provide additional administrative support to the RA&L department.

- Efficiently manage calendars, including scheduling and gatekeeping to appropriately resolve scheduling conflicts as needed.

- Act as communication liaison to serve as the primary point of contact between the Executive and internal and external stakeholders. Handle correspondence, draft emails and facilitate communication as needed.

- Exercise direction and confidentiality with sensitive information to maintain confidentiality at all times

- Manage and prioritize responses to internal and external requests for the executive’s time and participation.

- Manage complex domestic and international travel and logistics arrangements, including itinerary development.

- Manage complex expense tracking and reconciliation.

- Prioritize, track, develop and edit internal and external communication including items that are confidential and sensitive in nature.

- Schedule meetings, coordinate material preparation and logistics, document proceedings and proactively track action items.

- Manage logistics and planning timelines for visitors, events and conferences.

- Act as liaison with executive staff, administrative staff and employee base.

- Create presentation materials and manage board meeting materials.

- Coordinate information management to ensure overall efficiency of information flow and storage to include tracking and storage of business contact information.

- Manage and develop relationships with external parties including business partners, regulators, the Board and general public.

- Assist with special projects and initiatives as directed by by the SVP of RA&L, ensuring timely completion and alignment with objectives.

Key Qualifications and Skills

- Requires a bachelor’s degree in business administration or relevant field

- Requires 10+ years of Executive support work experience. Other relevant experience may be considered.

- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Confluence, Jira, and other office tools. Experience with Certrec preferred.

- Highly skilled at professional communications including emails, letters, and memos.

- Demonstrated ability to anticipate needs, think critically and offer solutions to problems with a high level of professionalism.

- Exceptional organization and time management skill – able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.

- Demonstrated experience in maintaining confidentiality and privacy during sensitive situations in a dynamic and often changing environment.

- Proactive management of details, able to anticipate and solve problems with strong attention to detail.

- The successful candidate will possess a high degree of trust and integrity, will communicate openly and will display respect and a desire to foster teamwork.

Job Functions

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed, and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

- Motor Abilities: Sitting and standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands).

- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 20 pounds.

- Repetitive work: Prolonged.

- Special Senses: Visual and audio focused work and ability to perform role in personal protective equipment.

- Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day.

- Must be able to drive between work sites in the Puget Sound

- Travel: Up to 5% as needed for event support

TerraPower’s technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower’s export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.

Job details

Salary Range: Level 8: $84,476 - $126,714

Level 9: $99,041 - $148,56

- Typically, our employee salaries are within .90 – 1.0 of the mid-point of the posted salary bands. Any salary offered within the posted salary band is based on market data and commensurate with the selected candidate’s qualifications and experience. This range is specific to Washington State.