Executive Assistant

Executive Assistant

- job post

Plum, PA 15068

$45,000 - $60,000 a year - Full-time

Full job description

Job Summary: This role provides high-level executive and administrative support to the entire small business unit. Primary responsibilities include maintaining the business financials in QuickBooks, managing the office , coordinating meetings and travel, and handling confidential communications. The Executive Assistant plays a vital role in helping executive leadership stay focused, organized, and aligned with strategic priorities in a fast-paced, mission-driven environment.

Key Responsibilities

- Provide daily administrative support to the CEO, including calendar management, scheduling, and correspondence handling

- Coordinate travel arrangements, logistics, and prepare materials for meetings and events

- Managing the office with scheduling, document preparation, and communications

- Attend key meetings, take notes, and ensure distribution of meeting summaries and action items

- Serve as a liaison between executive leadership and the business employees

- Track, manage and coordinate with Project Mangers project timelines, follow-ups, and deliverables to ensure deadlines are met

- Maintain a well-organized office environment and oversee coordination with vendors and service providers

- Draft, proofread, and manage executive-level communications

- Monitor and respond to communications on behalf of leadership, maintaining professionalism and confidentiality

Minimum Education & Experience Requirements

- Bachelor’s degree in Business Administration, Communications, or a related field is a plus

- Minimum of 2–5 years of experience supporting senior executives, preferably for a technical company such as engineering and/or software development environment

Special Requirements

- Must be able to handle confidential information with discretion and integrity

- Occasional attendance at offsite meetings or events may be required

Knowledge, Skills, and Abilities

- Strong organizational and multitasking skills with the ability to prioritize competing tasks

- Excellent written and verbal communication skills

- High proficiency with QuickBooks, Microsoft Office Suite, Microsoft TEAMS, and project management tools

- Familiarity with a time tracking application like Get My Time.

- Ability to work independently while collaborating effectively with a range of stakeholders

- Calm under pressure and comfortable managing shifting priorities

- Strong interpersonal skills, with the ability to influence without authority and maintain professional boundaries

- Attention to detail, problem-solving ability, and a proactive mindset

Additional Desired Characteristics

- Experience in a mission-driven or high-growth environment

- Experience in Nuclear Power industry is a plus

- Familiarity with governance support

- Demonstrated ability to work with senior-level leadership and external partners

- Familiarity with out of state and international tax laws is a plus

Work Environment

- Based in a regional office environment with flexibility for remote work

- May require occasional travel or evening availability for meetings and events

- Fast-paced, collaborative, and professional workplace

Other Duties: This job description is not intended to be all-inclusive. Additional responsibilities and duties may be assigned as needed to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Ability to Commute:

- New Kensington, PA 15068 (Required)

Ability to Relocate:

- New Kensington, PA 15068: Relocate before starting work (Required)

Work Location: Hybrid remote in New Kensington, PA 15068