Executive Administrative Professional

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

If you are an

Executive Administrative Professional

looking for an opportunity to grow, we have an exciting opportunity for you! Based in

St. Louis, MO

, this role will provide excellent, comprehensive administrative, operational, and strategic support. The highly motivated, customer-centric candidate will be responsible for traditional executive assistant duties as well as project management, operational leadership, and acting as a Chief of Staff partner to senior executives.

As An Executive Administrative Professional, You Will

- Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.

- Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.

- Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.

- Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.

- Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.

- Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.

- Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.

- Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.

- Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.

- Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.

- Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.

- Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.

- Coordinate and help execute off-site leadership meetings, team summits, and customer events.

- Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.

- Be responsive and available to support executives’ needs via email, text, and phone calls, including outside normal business hours when necessary.

Required Education, Experience, & Skills

- Minimum 5 years of relevant experience or equivalent combination of education and experience.

- Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.

- Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.

- Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

- Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.

- Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.

- Comfortable working in a fast-paced environment with a positive, proactive attitude.

- Ability to travel up to 5% of the time.

- Legal work authorization in the United States – sponsorship will not be provided.

Preferred Education, Experience, & Skills

- Bachelor’s degree preferred.

- Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.

- Exposure to manufacturing or industrial sectors is a plus.

- Budget and office management experience.

- Experience supporting publicly traded company executives and interacting with Boards of Directors.

- Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.

- Familiarity with Oracle or similar enterprise systems.

- Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.

- Ability to apply critical business insight and provide strategic recommendations.

Why Work in St. Louis, Missouri

Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.

About Our Location

Our location is the host of Copeland’s corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: copeland.careers@copeland.com