Executive Administrative Assistant

Executive Administrative Assistant

PK Companies Group, LLC

Location: The Woodlands, TX, In office (not remote)

Schedule: 40 hours a week, 8 am – 5 pm, Monday through Friday

Pay: $25/hr.

We are seeking a highly skilled and motivated Executive Administrative Assistant to support four dynamic executives in a fast-paced, professional environment. The ideal candidate is a proactive self-starter with exceptional organizational skills, attention to detail, and a positive, can-do attitude. This role requires advanced proficiency in Microsoft Office, particularly PowerPoint and Excel, and the ability to manage competing priorities with enthusiasm and efficiency.

Key Responsibilities:

- Provide high-level administrative support to four executives, including calendar management and meeting coordination.

- Prepare, edit, and format presentations using Microsoft PowerPoint and data reports using Microsoft Excel.

- Manage travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.

- Process and track expense reports accurately and on time.

- Administer and maintain the company’s CRM system, ensuring data accuracy and timely updates.

- Coordinate logistics for internal and external meetings, events, and conference calls.

- Handle general office duties such as ordering supplies, managing mail, filing, and maintaining organized electronic records.

- Assist in special projects and provide ad-hoc support as required by the executive team.

- Anticipate the needs of the executives and take initiative to solve problems before they arise.

Qualifications:

- 5+ years of experience supporting senior executives in a corporate environment.

- Advanced proficiency in Microsoft PowerPoint and Excel (PivotTables, VLOOKUPs, charts, etc.).

- Experience with CRM platforms (e.g., Salesforce, HubSpot, or similar).

- Strong organizational and time management skills with the ability to multitask effectively.

- Excellent verbal and written communication skills.

- High level of discretion and confidentiality.

- Energetic, enthusiastic, and resourceful team player with a “no task too small” mindset.

- Strong problem-solving skills and the ability to work independently with minimal direction.

Some of the Perks:

Competitive wage commensurate with experience.

In addition, this role is also eligible for a competitive benefits package that includes medical, dental, vision, life, and disability insurance; 401(k) retirement plan with company match; flexible spending & health savings account; paid holidays; paid time off; employee assistance program (EAP), and voluntary benefits.

About PK

PK Companies is a diversified provider of skilled services for the industrial, commercial, oil & gas, and energy sectors. PK Companies include PK Industrial, PK Safety, and PK Technology. All PK services share a common goal of providing “A Higher Level of Protection” by differentiation through creating and leveraging technology-based solutions. www.pksti.com

Why you'll enjoy working at PK

- We are leaders – Leadership is not limited to our management team. It's something everyone at PK embraces and embodies.

- We are innovators – We believe the only way to predict the future is to build it. Creating solutions to lead our company and industry is what we do on every project, every day.

- We are always learning – Everyone here is continually learning on the job, no matter if we've been in a role for one year or one minute. We are committed to learning and implementing what is best for our customers, and us.

- We are passionate - Results driven but down-to-earth. We believe in excellence in all we do and accept nothing less.

- We are one team – The magic of PK is our people, together making our goals attainable and driving us toward excellence.

- We value diversity- We know that the best ideas come from teams where diverse points of view uncover new solutions to hard problems. We welcome and value individuals who bring diverse life experiences, educational backgrounds, cultures, and work experiences.

If all this sounds good to you, then come JOIN US! Apply today!

PK Companies Group, LLC is an equal opportunity employer, and we welcome candidates from all backgrounds to apply.

All hiring decisions are based on the qualifications of each candidate compared to other candidates and business needs.

We thank all applicants for their interest in our company, but only those selected for an interview will be contacted.

Monday - Friday, 8 am - 5 pm (or 7:30 am - 4:30 pm)

40 hours per week