Division Assistant - Pascagoula & Biloxi

Division Assistant – Coast Division

Summary:

This position is responsible for providing general administrative support to the management team and all levels of employees in the Coast Division. The successful candidate will primarily support the Pascagoula and Biloxi Service Centers; with potential support the Gulfport and Bay St. Louis offices as needed and should be able to work out of all of these locations.

Job Duties and Responsibilities:

- Work and coordinate with other Division Assistants

- Develop work plans and tasks in the time reporting system for the division and process time for covered employees.

- Manage invoices and monthly procurement card expense statements in Oracle

- Create and maintain purchase requisitions using Maximo

- Facilitate job interviews

- Plan, organize, and coordinate meetings and special events

- Prepare presentations

- Create and maintain spreadsheets

- Handle confidential information with discretion

- Manage phone inquiries, written communication, and email support for managers

- Order and inventory office and break room supplies

- Oversee managers' calendars

- Schedule meetings, respond to meeting requests, and arrange meetings when schedules conflict

- Maintain electronic and paper files

- Coordinate training as required

- Coordinate building maintenance using appropriate computer systems

- Update Emergency Action Plans

- Assist supervisors with step increases for line crew progression

- Adapt to additional duties as systems and operations change

Job Experience and Education:

- High School Diploma required

- Additional certifications or continued education in administrative support are desirable

- Previous experience in administrative support is preferred

Knowledge, Skills, & Abilities:

- Proficiency in Microsoft Office products (Word, Excel, PowerPoint, MS Teams) is essential

- Basic office management skills required

- Experience with expense reporting, invoicing systems, and timekeeping is highly desirable

- Familiarity with Mississippi Power software applications, policies, and procedures is advantageous

- Ability to manage multiple tasks efficiently

- Competence in coordinating and supporting employee meetings

- Basic understanding of the utility industry to support daily departmental activities

- Excellent interpersonal and communication skills

- Strong filing and records management abilities

- Excellent time management and organizational skills required

- Capable of working independently with minimal supervision

Behavioral Attributes:

- Must prioritize safety

- Demonstrates initiative and proactive work ethic

- Exhibits excellent communication skills

- Displays strong organizational capabilities

- Effective team player with experience in team settings

- Embodies Principle Centered Leadership and Our Values: Safety First, Intentional Inclusion, Act with Integrity, Superior Performance

- Creativity, leadership, motivation, initiative, and professionalism are required

- Ability to work collaboratively with cross-functional teams is essential

- Driven by customer service

Other Requirements:

- Participation in office and storm restoration work is required

- Limited travel required to support activities across the four Coast Headquarters: Pascagoula, Biloxi, Gulfport, and Bay St. Louis

Mississippi Power , a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. For over 100 years, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state’s first electric public transportation bus in operation and with Forrest County Agriculture High School on the state’s first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country’s largest Domino’s franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power’s mission is to provide world-class value to our customers and communities every day.

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 16038

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Mississippi Power