Data Entry Clerk

JOB SUMMARY:

We are seeking a highly organized and detail-oriented individual to manage all incoming quotes, provide administrative support for our estimating team, and serve as backup at the front desk. This part-time position plays a key role in preparing and tracking quote documentation, ensuring accuracy in Global Shop Solutions (GSS), and providing exceptional administrative and front-office support.

KEY RESPONSIBILITIES:

- Receive all incoming quote requests and create folders for each project.

- Save and print related emails and engineering prints for distribution.

- Set up router headers in Global Shop Solutions (GSS) for all quotes.

- Deliver and track quotes to the appropriate estimator, ensuring deadlines are met.

- Maintain organized quote records and follow up as needed.

- Answer phones, greet visitors, and provide front-desk support.

- Perform other administrative tasks as assigned.

PROFESSIONAL DEVELOPMENT:

- Participate in ongoing training and professional development opportunities, including workshops and certification programs as required.

- Perform other duties as assigned to support the team and ensure efficient office operations.

EDUCATION & EXPERIENCE:

- High school diploma or equivalent required.

- Associate’s degree or coursework in business administration, office management, or a related field is a plus but not required.

- 1–2 years of office, data entry, or administrative experience preferred.

QUALIFICATIONS:

- Strong organizational and data entry skills with attention to detail.

- Experience with ERP systems (Global Shop Solutions experience a plus).

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Excellent communication and interpersonal skills.

- Ability to multitask and manage time effectively in a fast-paced environment.

PHYSICAL REQUIREMENTS:

- Prolonged sitting with occasional standing, walking, and light lifting (up to 20 pounds).

- Frequent use of hands for typing and handling documents; visual acuity to read documents and work on a computer.

- Effective verbal communication and the ability to navigate the office environment, including reaching, bending, or climbing small steps if needed.

Job Type: Part-time

Pay: From $16.00 per hour

Education:

- High school or equivalent (Required)

Experience:

- Customer service: 2 years (Required)

Work Location: In person