Clerical Assistant L1-2, Automotive Engineering

Overview

Automotive Engineering is seeking a qualified candidate to join their team as a Clerical Assistant, providing various administrative support.

- The selected candidate will be responsible for documenting Con Edison and Orange & Rockland Utility vehicle related data into the vehicle management systems (Fleetwave).

- Oversee the receiving vehicles from vendors and company employees, perform Department of Motor Vehicle tasks and Finance tasks, including travel to NY offices and obtain tax stamps and other duties necessary to manage the fleet of vehicle for both Con Edison and O&R.

- Work collaboratively with stakeholders throughout the company to ensure alignment on strategic objectives and deliver excellent customer service.

- Responsible for data entry using the vehicle management system, such as vehicle information, preventative maintenance schedule, and other related information.

- Manage the receiving and distributing of vehicles from vendors and customers.

- Develop and maintain Microsoft Word and Excel data spreadsheets.

- Willing to work with vendors on vehicle deliveries and provide support with garages fleet data and other administrative functions as needed.

- Drive to city agencies for permits and registrations and other Con Edison locations as needed.

- This position is 5-day onsite with standard shift hours as Monday through Friday, from 7am-3:30pm with possibility of over time mandate.

Qualifications

Required Education/Experience

- High School Diploma/GED

Relevant Work Experience

- Must be proficient in MS Office Required

- Experience and knowledge of the automotive industry Preferred

- Experience with DMV procedures and forms Preferred

- Fleet Experience Preferred

Skills and Abilities

- Excellent organizational skills

- Strong written and verbal communication skills

- Performs work independently with minimal supervision

- Well organized, detail oriented and flexible to handle multiple assignments

Licenses and Certifications

- Driver's License Required

Physical Demands

- Ability to push, pull, and lift up to 25 pounds

- Sit or stand to answer a phone for the duration of the workday

- Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

- Possess manual dexterity and the ability to use hands for the duration of the workday

- Ability to stoop, bend, reach, and kneel throughout the workday

Additional Physical Demands

- The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.