Billing Coordinator - HVAC Facilities

About Us

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Asset Management Coordinator is responsible for the overall administration, budgeting, forecasting, accounting transactions, payroll, reporting, communication, file management, CMMS management, scheduling coordination and dispatching of EaaS Agreement(s).

Responsibilities

- Administration of Billings, Reporting and Collections.

- Provides daily support to the Asset Management Team to ensure that all requirements are achieved and documented in accordance with EaaS Agreement(s).

- CMMS Management, Tracking, Coordination, Reporting and Communication Internally and Externally.

- Scheduling, Dispatching, Communication and Reporting of all Preventive Maintenance & Repair Work Orders to appropriate internal and external personnel.

- Administration of Payroll for assigned EaaS Agreement(s) personnel.

- Inbound/outbound phone calls and communication.

- Data entry and various administrative, accounting, payroll, CMMS and Work Order tasks.

- Provides outstanding customer service & communication to our customers and internal teams.

- Coordinate, develop and issue monthly & annual EaaS Agreement reports.

- Assist Team with Budgeting and Monthly Forecasting.

- Administers and Tracks Master Service Agreements, Purchase Orders, Subcontracts and various other contracting types to assist Team with procurement and operational execution.

- Processes change orders, open/close of cost tracking mechanisms in accounting system.

- Manages Documentation File Structure of EaaS Agreement(s).

- Maintains Regulatory Documentation and Distribution to appropriate parties.

- Communication and assistance with EaaS, Client and Company events and functions.

- Assist Asset Manager(s) with daily tasks, reporting, administration and communication to ensure success of the Team and Company,

Qualifications

Required Education, Experience, and Qualifications

- Reliable with excellent attendance.

- Work well with others in difficult situations to solve customer issues and achieve positive results.

- Possess strong time management skills and ability to work under time constraints.

- Express a pleasant and welcoming tone over the phone.

- Consistently demonstrate a positive attitude and strong work ethic.

- Experience in MS office, including Word, Excel, & Outlook.

- Effective verbal and written communication skills.

- Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.

- Versed in the industry and the Company's competitors.

- Ability to multitask and perform duties outside of the scope of work when necessary.

- Accounting, Bookkeeping, Clerical and Transactional Experience.

- Scheduling and Dispatching of work activities.

- Operational Experience.

Preferred Education, Experience, and Qualifications

- High School Diploma

- Technical and/or Bachelor Degree preferred

- Experienced in Accounting and Operations.

Travel Requirements

- 0-5% of time will be spent traveling to job site(s)/office location.

Physical Activities

- Climbing stairs.

- Repeating motions that may include the wrists, hands and/or fingers

- Remaining in a stationary position, often standing or sitting for prolonged periods

Environmental Conditions

- Quiet environment

Physical Demands

- Light work that includes adjusting and/or moving objects up to 20 pounds

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.