Billing, Contracts and Payroll Coordinator

Who We Are: Incorporated in 2004, Metalogic is a leading turnkey inspection company specializing in advanced technologies to reduce our customers' risk and cost. With corporate offices in Edmonton, Alberta, and Houston, Texas, along with strategic offices throughout North America and temporary projects around the world, we are committed to excellence in all we do.

Vision: By continuously reinforcing our core values, we aim to be the number one choice for our customers and employees.

Core Values:

We will:

- Ensure our coworkers and customers arrive home safe

- Outwork our competitors, exceeding customer expectations

- Develop a culture of innovation and change

- Demand the highest level of quality in our work

- Encourage teamwork and respect

- Take pride in all aspects of the company we have built

Position Overview:

The Billing, Contracts and Payroll Coordinator plays a dual role, supporting both the financial operations of U.S. payroll and benefits (30%) and the coordination of billing and contract administration (70%). This position ensures accurate payroll processing, benefits administration, and compliance, while also managing contract documentation and billing processes for technical and industrial service projects. The ideal candidate is detail-oriented, organized, and has 2–3 years of payroll experience.

Key Responsibilities:

Billing and Contracts Coordination (70%)

- Manage daily Labor, Equipment, and Material (LEM) tracking and reporting.

- Prepare weekly/monthly progress and forecasting reports (e.g., manpower, costs, flights/lodging).

- Assist in reviewing and organizing service agreements, purchase orders, and amendments.

- Generate accurate invoices based on contract terms and project milestones.

- Resolve billing discrepancies and coordinate with finance for revenue recognition.

- Maintain contract records and support audit readiness.

- Communicate with clients and internal teams regarding billing and contract matters.

- Use ERP and document control systems to manage billing and contract data.

Payroll & Benefits (30%)

- Process bi-weekly U.S. payroll, ensuring accuracy and compliance with federal/state laws.

- Maintain employee payroll records, including onboarding, terminations, and compensation changes.

- Address payroll discrepancies and support audits with documentation.

- Administer employee benefits, including enrollments, changes, and terminations.

- Coordinate with benefits providers and respond to employee inquiries.

- Support year-end payroll processes and reporting.

Position Requirements:

- Bachelor’s degree or diploma in business management or similar education.

- Payroll Compliance Practitioner (PCP) or Payroll Leadership Professional (PLP) certificate would be considered an asset.

- 2–3 years of payroll experience, preferably in a U.S. multi-jurisdictional environment.

- Equivalent combination of education and experience may be considered.

- Strong knowledge of employment legislation.

- Familiarity with payroll systems (e.g., ADP) and ERP/document control platforms.

- Strong Excel and Microsoft Office skills; SharePoint experience is a plus.

- Basic understanding of billing, contracts, and financial principles.

- Excellent organizational, communication, and problem-solving skills.

- Ability to manage multiple priorities and maintain confidentiality.

Why Join Metalogic:

- Be part of a forward-thinking company that prioritizes safety and innovation.

- Work in a collaborative and respectful environment that values teamwork.

- Engage in a culture of excellence and continuous improvement.

- Enjoy opportunities for professional growth and development.

At Metalogic, we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel valued and empowered.

If you are a dedicated accounting professional ready to make a significant impact, we encourage you to apply for the Accountant position at Metalogic. Please submit your resume and cover letter outlining your qualifications and experience. Only those selected for an interview will be contacted.

Join us in shaping the future of inspection technology. Apply today!