Payroll & Benefits Coordinator

Conservation Halton was created to protect, restore and manage the natural resources in our watershed but we have grown to become so much more. Today, we protect our communities and conserve our natural environment through planning, education and recreation and to support our partners in the creation of sustainable communities within our watershed.

We are looking to build our team with the kind of inspired, ambitious, and strategic people who are not satisfied with the status quo, are excited by the opportunity in every challenge and are driven by meaningful, measurable results. If you are looking to join an environmentally focused and socially conscious community organization, then we are looking for you!

Conservation Halton is proud to be recognized as one of Hamilton-Niagara’s Top Employers and one of Canada’s Greenest Employers.

Payroll & Benefits Coordinator

Full Time, Permanent

Work location: Burlington, Ontario, L7P 0G3

CH Site: Administration Office

Flexible work arrangement: Hybrid

Posting Start Date: August 7, 2025

Posting End Date: August 24, 2025

Your Opportunity

Reporting to the Senior Accountant & Budget Coordinator, this role supports full-cycle payroll activities, including time and attendance validation, earnings and deductions, statutory remittances, and year-end reporting. The Payroll & Benefits Coordinator is responsible for the accurate and timely processing of payroll for all employees, ensuring compliance with legislative and organizational standards.

- Process bi-weekly payroll for all employees, ensuring accuracy and compliance with applicable legislation

- Validate and reconcile time and attendance data prior to payroll submission

- Administer statutory deductions, garnishments, and other payroll-related adjustments

- Prepare and submit government remittances and year-end documentation (e.g., T4s)

- Maintain payroll records and documentation in accordance with company policies and legal requirements

- Respond to employee inquiries regarding payroll, deductions, and related matters

- Support audits and internal reviews by providing payroll data and documentation

- Coordinate benefits-related payroll deductions, including group health, dental, life insurance, and other employee programs

- Administer pension contributions, ensuring accurate deductions and remittances to applicable plans (e.g., defined contribution or group RRSP)

Your Qualifications

- Post-secondary education in Accounting, Finance, Business Administration, or a related field.

- 2-3 years of hands-on experience in payroll administration, preferably in a mid to large sized organization.

- Experience processing full-cycle payroll, including statutory remittances and year-end reporting.

- Proficiency in payroll systems such as ADP, Ceridian Dayforce, or equivalent.

- Intermediate to advanced skills in Microsoft Excel (e.g., formulas, pivot tables, VLOOKUP), Word, and Outlook.

- Familiarity with time and attendance systems and their integration with payroll platforms.

- Understanding of federal and provincial employment standards, tax regulations, and statutory deductions.

- Strong attention to detail with the ability to perform payroll audits and reconcile data.

- Ability to generate and interpret payroll reports and maintain accurate records.

- Commitment to confidentiality and data privacy principles.

Your Reward

- Starting salary is $68,638 annually based on a 35-hour work week

- Comprehensive benefits package

- Participation in the OMERS defined benefit pension plan, with generous employer-matching

- Free access to Conservation Halton and Conservation Ontario parks

- Season pass to Glen Eden

- Discounts on Conservation Halton/Glen Eden services, food and merchandise

- You will work in an inspiring setting with views of the Niagara Escarpment and no traffic lights for several miles

- You will work with a creative, talented and solutions-focused team

- You will work for an organization that provides flexible work arrangements and places tremendous value on professional development and wellness of its employees

Our Core Values

Diversity and Inclusion – We endeavor to understand, accept and appreciate the value of our differences and encourage authenticity.

Learning and Innovation – We embrace the need for continuous improvement, the opportunity to learn from others and the benefits of sharing knowledge.

Person-Centered Service – We make people a priority through customer-centred engagement, predictive problem-solving and high-quality service.

Collaboration – We seek out and trust in the skills, expertise and experience of others in order to achieve our common ambition.

Sustainability – We consider the environmental impact of everything we do and always keep future generations in mind when making decisions.

Integrity – We make decisions with accountability, transparency and a strong sense of personal responsibility for our choices and actions.

Resilience – We are positive and proud of our ability to quickly and effectively respond to change.

To Apply

Please email your application to careers@hrca.on.ca by August 24, 2025.

Your application should include:

- Your resume and cover letter in one pdf document

- Reference your name and the position title in the subject line

- In the body of your email, please indicate where you heard about this opportunity

We thank all applicants for their interest however only those selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Conservation Halton will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

Pursuant to the Municipal Freedom of Information and Protection of Privacy Act, personal information provided through the recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act R.S.O. 1990, c. C.27, s. 18 (1), as amended, for the purpose of determining eligibility for employment and volunteer positions with Conservation Halton. Personal information is collected and managed in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Questions about the collection of information can be directed to the Freedom of Information Coordinator, Office of the President & CEO, 2596 Britannia Road West, Burlington, Ontario, L7P 0G3, 905-336-1158 ext. 2236, admin@hrca.on.ca.

We believe that diverse backgrounds and unique perspectives make us stronger. Conservation Halton is committed to being an equal opportunity employer, creating an inclusive work environment and encouraging employees to be their most authentic self, no matter their ethnic background, religious beliefs, gender expression, sexual orientation, and physical or mental ability.