Assistant Project Manager

Terrasmart is the leading turn-key solution provider for solar mounting systems. We design, engineer, manufacture, and install solar mounting systems for commercial and utility scale projects. As a specialist in ground mount, roof mount, and custom designed specialty solar structures, we focus on providing best-in-class solar racking systems and project management capabilities to serve owners and integrators.

Terrasmart is an exciting and dynamic place to work, with a wide range of career opportunities. If you are looking to have a meaningful career with purpose, it's time to consider joining the Terrasmart team as an Assistant Project Manager!

Position Summary

The Assistant Project Manager owns and manages all aspects of primarily single-scope projects, such as material-only or subcontractor-install projects, with duties to include managing positive client relationships, project schedules, budgets, profit margin control, and scope, etc. through comprehensive project completion. All primary accountabilities will be performed under the oversight of a Senior Project Manager.

Primary Accountabilities (Essential Duties)

- Own and manage all aspects of projects, schedules, budgets, profitability, procedures, etc. through comprehensive project completion working in close collaboration with cross-functional teams for sales, legal, engineering and production.

- Create a written workflow and manage project from RFQ through comprehensive completion and close out with document delivery to include submittal package of drawings, specifications, manuals, cut sheets and warranty.

- Identify and implement continuous improvement opportunities to generate project efficiency and generate savings.

- Develop and refine relationships with customers, responsible for providing effective and continuous communication internally and externally regarding project status and reporting to ensure zero unplanned deviations.

- Sales Stage:

- Partners with Sales and Estimating to ensure visibility to project budget pre-contract (Pre-BOM).

- Owns operational translation of contract to internal systems.

- Responsible for identifying, initiating, and owning to recovery, all scope changes via change orders, including pre-BOM.

- Owns the creation, dissemination, and tracking of schedule and timelines; owns and partners with resources to secure subs, logistics, mobilization, materials, and resources.

- Working with the Safety Department, owns and responsible for the project safety plan.

- Continuously identifies and builds risk mitigators back into contract.

- Construction Stage:

- Owns all knowledge of site, project, conditions, percent completions, and situational awareness of day-to-day production, ensuring issues are addressed rapidly.

- Owns inventory control, continuously verifying MRP, and coordinating all site deliveries.

- Manages and coordinates owner/developer meetings and tempo, weekly customer communication, schedule changes, and all invoicing.

- Assist in the oversight of field crew and sub-contractors to ensure adherence to quality, project timelines, and cost.

- Understands impact of all cost adjustments, reflects costs accurately in Epicor for P&L, forecasts, and reports to senior management of any future cost overrun concern.

- Maintain appropriate documentation throughout the project including change order logs, submittal logs, etc. and prepare and present project status reports.

- Follow up on all PO deliveries, tracking shipments, and/or missing items.

- Identifies and corrects project issues in a timely and cost-effective manner through diligent oversight, ensuring PO matches quote and BOM.

- Owns the Quality Assurance program, ensuring projects are constructed to drawings, using self-perform and/or contract labor; conducts site visit at least once and depending on size of project.

- Closeout Stage:

- Assure close out and execution of all open change orders.

- Work with accounting to assure complete invoicing to customer; collections of past due if applicable.

- Complete the Demob-checklist including:

- Schedule pick-up of inventory or material.

- Request warranties from legal.

- Generate torque letter.

- Send final documents of project completion to client PM.

- Process, complete and save all Closeout Docs, to include:

- Warranty document with PM countersignature and Legal conformation.

- Substantial Completion Document.

- Warranty Transfer.

- As Built Drawings.

- Project sign off sheet.

- Commissioning Report, if applicable.

- Review all QC items; confirm corrective actions have been performed

- Complete after-action/post-mortem with supporting departments, submit lessons learned.

- Complete all required or directed training, certification, licensing, and other learning and development as assigned.

- Abide by all Federal, State, and local laws; uphold and maintain accountability to all Company policy.

- All other duties as assigned.

Secondary Accountabilities

- Conflict management and problem-solving skills.

- Conceptual planning ability and critical thinking.

- Manufacturing industry experience.

- Familiarity with project and department budget process and tools.

- Administrative policies and procedures.

- Leadership ability.

- Multi-tasking ability.

- Strong interpersonal communication skills across all media forms.

- Cultivate positive and effective business relationships.

In addition to the accountabilities listed above, individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Supervisory Responsibilities

Employee(s)/Group /Department Supervised: None.

Position Qualifications

To perform this job successfully, an individual must be able to perform each primary accountability satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Additionally, the physical demands and the work environment typically encountered are listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Sponsorship not available for this position.

Education / Experience (an equivalent combination of education and experience required to successfully complete the primary accountabilities is indicated below)

Degree: Bachelor’s Degree / 4 Yr Major: Engineering or Construction Management preferred

Years of Experience: 3+ Year Area: Project Coordination of Civil, Electrical, Manufacturing or Commercial Construction

Competencies / Technical Skills

- Core Competencies: Fostering Teamwork; Managing Performance; Building Collaborative Relationships; Customer Orientation; Result Orientation; Personal Credibility

- Organizational Competencies: Initiative; Developing Others; Influencing Others; Establishing Focus; Strategic Thinking

- Additional Position Competencies (max 4): Stress tolerance, Continuous learning

- Technical Skills: Familiarity of the Microsoft Office Suite, Windows, iOS, Google Earth, blueprints, Procore, Epicor, Salesforce, track, and record expenses associated with each installation phase, keep accurate records of labor hours, and submit them to company management in a timely fashion

Licenses / Certifications

PMP or any NABCEP certification Preferred

Physical Requirements

Work requires large amounts of time spent using a computer with multiple monitors and performing repetitive movements with head, eyes, hands, and fingers. May occasionally bend or twist at the waist, stand and walk while carrying up to 20 lbs. Must be able to see and evaluate written and computerized documents, listen, and communicate in English to internal and external customers.

Work Conditions

Environment: Corporate office with defined in-office requirements and hybrid flexibility Travel: Less than 10%

Special Work Conditions: Work will primarily take place indoors, in an environmentally controlled area. Incumbent may experience stress in the workplace including, but not limited to customer service complaints, competing priorities of reasonable or high significance, and/or working through the exchange of ideas with others. Will occasionally travel to site locations, production floors, and projects requiring adherence to site specific Health and Safety Plans due to past or current uses, which includes the wear of PPE and other site-specific clothing requirements. May be directed to work immediately following major storms, natural disasters, and other weather or man-made events that disrupt or endanger business continuity.

Why Terrasmart?

- Outstanding Employee Benefits Package: Medical, Dental and Vision after 30 days, Company-paid Life Insurance, STD/LTD, and 401(k) with 5% company match

- Meaningful Work in the Renewable Energy Industry

- Team-oriented culture

- Opportunities for career development and advancement

- Work/Life Balance with 10 paid holidays and 13 days PTO accruing on day 1, plus parental leave, paid jury duty, and bereavement

Please visit our website to learn more about our organization: https://www.terrasmart.com/

Integrity and excellence are at the heart of everything we do. Our focus is on hiring and developing the best talent available and creating a rewarding, challenging and safe workplace for everyone. We are a team-based organization. We listen carefully to our people and to our clients so we can build an organization that meets their needs and exceeds their expectations. We are committed to our customers and our employees and helping them grow to their fullest potential. Surpassing our competition has made us the industry leader; a position we will strive to enhance.

EEO and ADA

Terrasmart is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, religion, national origin, arrest record, ancestry, age, physical or mental disability, sexual orientation, transgender status, genetic information, marital status, citizenship status, veteran status, pregnancy, or any other status protected by federal, state or local law. Upon request and consistent with applicable laws, Terrasmart will provide reasonable accommodations to individuals with disabilities who need an accommodation to fully participate in the application.

No third-party recruiters authorized for this role.