Shenandoah Valley Electric Cooperative

Assistant Manager of Materials & Logistics

Harrisonburg, VA

contract, full time

On-site

Utilities

About This Job

Summary

Assists the Manager of Materials and Logistics in managing purchasing, logistics, fleet, facilities, and inventory control processes for the cooperative to make sure that needs are adequately satisfied and all cooperative policies for purchasing and inventory control are met.

Reporting

· Reports to: Manager of Materials and Logistics

· Directs: None

Responsibilities

Provides support for SVEC’s: Work Order & Materials Analyst, Warehouses Supervisor and Facilities & Transportation Services Supervisor.

· Responsible for the management of data across the procurement process:

a. Detailed Supplier information

b. Product detail

c. Performance metrics -SVEC inventory and Supplier’s reliability

d. Compliance records

· Secures and analyzes relevant data to identify cost saving opportunities, monitor supplier performance, and improve overall procurement responsiveness.

· Analyze market trends, assess costs, and identify optimal purchasing options.

· Assists with the negotiating and managing of contracts of suppliers and service providers that align with SVEC’s purchasing policies and ensures the best value.

· Assist with the management and coordination and actions associated with the purchasing of goods and services across multiple categories effectively.

· Assists and supports the procurement of transportation and fleet requirements of the cooperative.

· Assist with monitoring and controlling expenditures within allocated budgets for facilities and fleet operations.

· Stay current with RUS material specifications and ensure that all materials that are ordered and received are inspected and compliant with these requirements.

· Facilitate the work order inspection process from outside parties for RUS verification.

· Assisting and supporting inventory accuracy and other RUS accounting procedures associated with the work order process.

· Assist with invoice processing, verifying receipt, validation with accurate GL coding.

· Maintain and distribute statistical data records and reports.

· Maintain ongoing vendor contact information.

· Assist in special projects as necessary.

Education and Experience

· Bachelor’s degree in supply chain management or business administration or related field preferred.

· 5 years progressive experience in electrical utility materials management or purchasing related to warehousing.

· Knowledge and understanding of RUS work order processes.

· Must be experienced in inventory management and cost accounting skills.

· Background in cooperative business practices preferred.

· Experience in the rural electrification and Cooperative principles is preferred.

· Supervisory experience preferred.

Required Skills and Abilities

· Must be able to maintain professionalism and control under all circumstances.

· Has and maintains a valid driver’s license and acceptable driving record and is able to operate SVEC vehicles.

· Must become and remain certified in CPR and first aid. Must also be skilled in the use of safety equipment.

· Ability to handle the challenge of operating efficiently under a very flexible schedule due to the number of unanticipated and unplanned requests for services from the various individuals, departments and outside contacts with whom this position is involved.

· Strong leadership skills.

· Strong written, analytical, and interpersonal skills with demonstrated ability to work with vendors.

· Ability to dissect and resolve complex problems quickly and systematically.

· Negotiation skills and bid analysis for successful material procurement.

· Possess advanced communication skills that facilitate problem solving across divisions of the cooperative, and negotiation of purchase contracts with vendors.

· Ability to interview and select employees.

· Ability to supervise, coach and direct employees.

· Strong negotiation skills with the ability to build relationships with suppliers and internal departments are essential.

· Ability to work well with other departments’ personnel and to break down “silos”.

· Ability to provide functional direction of employees in other workgroups and build strong vendor relationships to develop partnerships with people critical to material procurement and inventory control.

· Proficient in Microsoft Office products including Excel and Word.

· Must have access to reliable transportation to and from work.

Physical Requirements

· Participation in SVEC job safety and training programs, relevant workshops, seminars and other SVEC sponsored courses and events.

· Must be able to use office equipment including telephone, computer, and other systems and related software in the performance of position responsibilities.

· Must be able and available, during any and all types of weather conditions, to work weekends, holidays, evenings and other times outside normal duty hours to assist in service restoration and other emergencies that may arise or when the workload demands.

· Must always maintain an operating telephone or personal communication device at his/her place of residence. Ability to contact the telephone or personal communication device must be made available to SVEC for the purpose of contacting the manager to conduct legitimate routine and/or emergency business.

· This position involves primarily inside work. Must be able to lift objects unassisted (up to 50 pounds). Some standing, walking, climbing, balancing, stooping, kneeling, crouching or crawling to a minimal degree.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.