AP Coordinator

Summary:

The accounts payable coordinator administers and executes the accounts payable process

Essential Duties and Responsibilities:

- Process 800 documents Non-PO / PO invoices per week

- Verifies invoices and routes for coding and/or approval. Also processes check requests

- Match, batching, coding invoices, doing 3-way match working with purchase orders

- Reviews all invoices for appropriate documentation and approval prior to payment

- Reconciles vendor statements, research and correct discrepancies

- Monitors accounts to ensure payments are up to date

- Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

- Assists in month end closing

- Assists with audit inquiries and responses where appropriate

- Handles all phone calls and correspondences related to A/P

- 1099 maintenance

- Performs other duties as assigned

- Previous experience working with OpenText OCR/ServiceNow based scanning system a plus

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

- High School Diploma or equivalent

- Minimum 0-2 years of full-cycle Accounts Payable experience.

- Previous experience working with OpenText OCR based scanning system a plus.

- Must be organized, dependable and a team player.

- Attention to detail, ability to prioritize work/projects and a have high sense of urgency are required.

- Must have the ability to process a high volume of invoices while maintaining accuracy.

- Must display good judgment and be able to work independently, as needed.

- Strong MS Office skills and be comfortable with computers in general.

- Must be able to work in a fast-paced environment and meet deadlines.

- Must be flexible, adaptable and have a high level of initiative.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

- Usually, normal office working conditions.

- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

- Occasional overnight travel may be required.

- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.