AP Coordinator

Source Energy Services’ success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: AP Coordinator

Reports To: Manager, AP

Location: Calgary, AB

Position Summary: The AP Coordinator role plays a key part in supporting day-to-day operations of the accounts payable team by ensuring timely and accurate processing of all invoices within Medius flow and Microsoft D365, with adherence to company policies and accounting standards. The selected candidate will have superior attention to detail with an ability to investigate and resolve accounting discrepancies. This role will maintain effective working relationships with internal departments and external vendors to ensure timely resolution of invoice discrepancy; payment inquiries and process improvements. The candidate will be responsible for the review and verification of invoices, match purchase orders, reconcile accounts and statements, and maintain compliance with internal controls.

Why Work With Us:

- Competitive industry wage

- Be part of a growing company

- Strong HSE culture

- Opportunities for advancement – great place to start your career

- Source invests in our employees and their success

What You’ll Be Doing:

- Process, code, and review incoming invoices are within standard procedures to ensure accurate entry into the financial system.

- Match purchase orders and incoming invoices with all supporting documentation.

- Collaborate with internal and external contacts to investigate and resolve discrepancies associated with processing invoices and purchase orders.

- Resolve integration errors between systems and prepare journal entries as required.

- Ensure compliance with internal controls, company policies, and audit requirements.

- Monitor AP automation workflow queue for approvals, rejections, and discrepancies.

- Assisting with monthly status reports and monthly closings.

- Receiving, researching, and resolving a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate contacts.

- Monitor and manage AP email inbox and inquires.

- Monitor and manage vendor portals, ensuring current accurate invoices have been download and processed through our system.

- Filling, scanning, maintaining, and distributing accounting documents, records, and reports.

- Vendor statement reconciliations, ensure all invoices have been received and processed through the system.

- Other projects assigned.

Who We’re Looking For:

- Strong organizational skills: Ability to effectively manage time and priorities to meet deadlines.

- Accuracy; Must have strong attention to detail.

- Strong critical thinking, logical analysis, and problem-solving skills. Exhibits an initiative-taking “continuous improvement” approach.

- Proactive mindset with focus on accuracy, accountability, and continuous improvement.

- Exposure to multi-currency payables

- Self-motivated; Ability to act and operate independently with minimal daily direction to complete tasks and multi-task in a fast-paced environment.

- Adaptable and willing to learn new skills.

- Ability to follow up on pending issues for fast accurate resolution.

About Source Energy Services:

Source Energy Services is a company that focuses on the integrated production and distribution of frac sand, as well as the distribution of other bulk completion materials not produced by Source. Source provides its customers with an end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network and its “last mile” logistics capabilities, including its trucking operations, and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

Date Updated: August 2025

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.