ExxonMobil

Advanced Staff Assistant

Calgary, AB

full time

On-site

Oil and Gas

About This Job

At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a unique and diverse workforce fueled by a pride in what we do and what we stand for.

The success of our upstream, downstream and chemical, and corporate divisions is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

Imperial honours diverse backgrounds so we can be a place where people can bring their full selves to work, no matter their identity, race, gender, sexual orientation, age, or ability.

At Imperial, we want you to come for the position and stay for the career. As an integrated company, we are uniquely positioned to offer you a wide range of career prospects and growth opportunities through the course of your career with us. We invite you to bring your ideas and help create sustainable solutions that improve quality of life and meet society’s evolving needs.

Come be part of the Upstream Department at Imperial which has more than 140 year history in Canada and a workforce of 5,500+ total employees. Our offices are located in Calgary, AB.

What role you will play in our team

Provide in-depth individualized administrative support and advisement to client group and for multiple senior level managers. Display analytical competency and ability to problem solve critical issues. Further develop leadership skills (i.e. mentoring, team lead) and offer support to Executive Assistants. Recognized as a SME for organization wide processes.

What you will do

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Manage internal calendars and complex meeting schedules

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Manage expense reports, invoices, time writing, and time keeping

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Pro-actively assess and prioritize support needs

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Process personnel logistics activities including org charts, communication, and access management

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Coordinate complex and potentially confidential travel and security needs

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Execute or oversee key processes for a broader team or organization (i.e. lead restacks, Site Collection Administrator-SCA)

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Develop other admins in a team lead and/or mentorship role

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Master relevant technologies to facilitate administrative support and promote digital knowledge

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Demonstrate knowledge of organization/function processes, procedures & guidelines

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Articulate organization’s business strategy and understand portfolio

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Act as a central support and associated technology resource to other admin roles and client groups

About you

Skills and Qualifications

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High School Diploma or Equivalent

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Interpersonal Skills:

+ Contributing through others + Adapt to multi-management levels, work groups and company changes + Anticipates manager’s business needs + Working collaboratively and cooperatively with teams + Promotes harmony in the group + Actively helps others and supports less experienced staff + Uses business drivers to identify new development opportunities + Welcome and provide feedback and guidance for continued development

Preferred Qualifications/ Experience

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Completion of a diploma program in Administrative Information Management or Similar an asset.

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Prior Administrative Experience, Specifically Industry Experience

Start date: November 1, 2025

Location: Calgary, AB

Other Considerations

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We thank all those who apply; however, only those candidates selected for interviews will be contacted.

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For applicants selected to be interviewed, pre-employment background screening will be required.

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In certain situations, Imperial may use your application to consider your suitability for other positions in the company and may also provide the information to its affiliates, including affiliates of ExxonMobil Corporation, in connection with possible opportunities at those affiliates.

Application Deadline: August 1, 2025

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Imperial is an Equal Opportunity Employer. Imperial is committed to providing equitable treatment and equal opportunity to all individuals and encourages all eligible applicants to apply.

Imperial conducts business in a manner that respects the land, environment, rights and cultures of Indigenous communities. In the areas where we explore, develop and operate, Imperial engages Indigenous communities in open and forthright consultation and strives to establish meaningful relationships built on mutual trust and respect. Please see here for more information on Imperial’s Indigenous Relations Guiding Principles and Guidelines.

Imperial is committed to supporting persons with disabilities throughout the recruitment process. We will work with qualified applicants to provide reasonable accommodation upon request at recruit.services.ca@exxonmobil.com.

Eligibility to work in Canada

All applicants who receive an offer of employment must be eligible to work in Canada on a regular full-time basis without restrictions on their start date. Proof of eligibility shall be in the form of a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, Canadian certificate of permanent residence, Canadian open work permit or receipt from Immigration Canada of an application for a post-graduate work permit.

Proof of eligibility must be current and valid (not expired, cancelled or voided). Proof of eligibility will be required if an offer of employment is made. Failure to provide proof of eligibility at least six (6) weeks prior to the start date may result in the offer of employment being rescinded.

Job ID: 81042

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