Administrative Support Specialist

Our established company is seeking a reliable, organized, Office Assistant to manage the day-to- day administrative aspects of the garage door service business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, superior interpersonal skills and excellent phone and Internet etiquette. Strong computer skills are essential to this position. Applicants who are organized, punctual, self-motivated, reliable, and have strong problem-solving skills are encouraged to apply.

Responsibilites:

-Create and maintaining filing systems

-Coordinating company personnel by maintaining an accurate job calendar

-Using Quickbooks and Jobber to keep accurate company records

-Write and distribute email

-Receiving customer phone calls and attending to the Garage Door, billing, updating status of orders, and scheduling needs

-Configuring, drafting and presenting price quotes/estimates to customers

-Maintain up to date and accurate data bases in our partner portals

-Submit orders via e-mail, fax, and partner portals

-Control inventory and ordering stock materials

-Answer a heavy volume of phone calls on a multi-line system

-Creating service tickets, purchase orders and invoices

-Provide general support to visitors and customers

-Purchasing office supplies

-Consistent daily communication with technicians

-Create and present contracts to customers

-Track orders, schedule product deliveries, verification of product received

-Basic upkeep of office appearance

-Other duties as assigned

Skills:

-Proven experience as an admin assistant or office admin assistant

-Working knowledge of office equipment

-Proficiency in MS Office (MS Excel and Word, particularly)

-Excellent time management skills and the ability to prioritize work

-Attention to detail and problem-solving skills

-Strong organizational skills with the ability to multi-task

-Excellent written and verbal communication skills

-Excellent logistics skills

-Ability to understand and carry out instructions easily

-Legible handwriting and correct spelling

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

Schedule:

Work Location: In person