Administrative Operations Specialist II

JM Test Systems is seeking an Administrative Operations Specialist II to support multiple critical functions across operations, including Purchasing, Inventory, Accounts Receivable Billing, and PPE Rotation Management. This role is ideal for someone highly organized, detail-oriented, and comfortable collaborating across departments in a fast-paced environment.

Key Responsibilities

- Manage purchase requisitions, purchase orders, shipments, and vendor communication in Sage ERP.

- Maintain accurate inventory records, cycle counts, transfers, and year-end reconciliation.

- Process sales orders, invoices, payments, and customer account updates.

- Support vendor onboarding, resolve invoice discrepancies, and ensure tax/record compliance.

- Coordinate scheduling, testing, and maintenance of PPE equipment in line with safety standards and NFPA 70E.

- Generate reports and maintain detailed records to support operational accuracy and efficiency.

Qualifications

- High school diploma or equivalent required; associate’s degree preferred.

- 2–5 years of experience in administrative operations, inventory management, or a related setting.

- Experience with ERP systems (Sage preferred) and Microsoft Office.

- Strong organizational, communication, and problem-solving skills.

- Knowledge of PPE safety standards and NFPA 70E is a plus.

Why Join JM Test Systems?

We believe our people are our most valuable asset. That’s why we offer a competitive compensation and benefits package, including:

- Paid vacation, holidays, and sick time

- Medical, dental, and vision insurance

- Health Savings Account (HSA) plan

- Short-term disability (STD) & long-term disability (LTD) coverage

- 401(k) with company match