Administrative Specialist II - BU

Position Description

Job Description

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.

Environment, Land & Licensing is seeking an Administrative Specialist II to support the business unit. The business unit is made up of Environmental Management & Compliance, Skagit Licensing, Science Policy, Natural Resources and Permitting, Boundary Licensing, and Real Estate Services organizational units. The work includes supporting management and personnel with administrative support, travel and training arrangements, and special projects. The work of this class requires advanced knowledge of general office practices and procedures and requires comprehensive knowledge of departmental or program policy/procedures. The work requires solving problems and making reliable decisions.

This position reports to the Director of Environmental Management & Real Estate.

Job Responsibilities

- Provide administrative support to employees and management, while maintaining confidentiality.

- Assist and coordinate purchasing and payments.

- Prepare and process travel and training documents.

- Manage office lists and documents.

- Gather and compile information or data.

- Track and route various documents for signature.

- Capture meeting minutes and attendance sheets.

- Order supplies.

- Manage and track the use of credit cards.

- Device management support.

- Perform other related duties as required.

Qualifications

Minimum Qualifications

Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).

Work Environment/Physical Demands

Work is performed in an office environment.

License, Certification And Other Requirements

You

must hold a current valid state issued driver’s license from any US state to be

verified prior to start date. Out of state license holders will be required to

obtain a WA state license within 30 days of hire.

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

- Excellent oral and written communication skills.

- Proactive and customer service mindset.

- Self-starter, ability to work independently and exercise good judgment.

- Demonstrated ability to multi-task, adjust priorities on short notice with proven accuracy.

- Experience working with confidential information.

- Demonstrated experience working in a deadline driven environment.

- Proficient in Microsoft Outlook, Word, Excel, and Teams.

- Ability to identify process improvements.

- Comfort with changing technology with a high degree of adaptability.

- Organizational and time management skills.

- Attention to detail.

- Knowledge of records management within a city environment.

Please note this job advertisement is not designed to cover or

contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

.

Additional Information

The full salary range for this position is $35.61 to $39.87 per hour.

Application Process Please Submit The Following With Your Online Application

- A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement

- A current resume of your educational and professional work experience.

Incomplete applications may not be considered.

Who May Apply : This position is open to all candidates that meet the qualifications. Seattle City Light values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle City Light encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3. A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Want to know more about Seattle City Light? Check out our web page: https://www.seattle.gov/city-light/about-us/careers.