Administrative Associate / Bookkeeper

About Us:

We’re a dynamic manufacturing company seeking a detail-oriented Administrative Associate with strong bookkeeping skills. This role supports multiple departments including Operations, HR, Safety, and Accounting. If you’re organized, proactive, and thrive in a fast-paced environment, we’d love to hear from you.

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Responsibilities

Administrative Support

- Maintain documentation for HR, Safety, Quality, and Purchasing

- Answer phones, greet visitors, and manage incoming/outgoing mail

- Assist staff with printing, scanning, and general office tasks

- Maintain manuals: Quality, Safety, Procedures, and Employee Handbook

- Organize office supplies and coordinate job postings/interviews

Safety & HR Coordination

- Organize monthly safety meetings and record minutes

- Support bi-weekly toolbox meetings with foremen

- Administer new employee documentation and HR records

Accounting & Bookkeeping

- Reconcile US and Canadian bank statements

- Administer benefits, RRSP contributions, and payroll (Sage50)

- Handle government filings: CRA, WCB, GST, PST, EHT, Corp Tax

- Maintain GL accounts, asset register, and intercompany entries

- Prepare ROEs and support year-end T4 reviews

Accounts Receivable

- Process deposits, cheques, and direct deposits

- Handle project invoicing and capital job documentation

- Monitor AR weekly and report to management

Accounts Payable

- Run payables cheques, process invoices, and manage approvals

- Execute wire transfers, manual cheques, and online payments

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Qualifications

- 2+ years of experience in bookkeeping and administrative support

- Proficient in Sage50, Microsoft Office, and ERP systems (E2 preferred)

- Strong attention to detail and time management

- Excellent communication and problem-solving skills

- Ability to handle confidential information professionally

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Benefits

- Competitive compensation

- Supportive team environment

- Opportunities for growth and cross-functional collaboration

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To Apply:

Submit your resume and a brief cover letter outlining your experience and interest in the role.

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Let me know if you’d like a version with your company name, logo, or additional formatting tips for Word or PDF export.

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

- Dental care

- Extended health care

- Paid time off

Work Location: In person