Administrative Assistant (U25-224)

ABOUT US

At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.

APPLICATION DEADLINE: January 2, 2026

TITLE: Administrative Assistant (U25-224) WORK LOCATION/OFFICE: Calgary STATUS: 01 Full Time - Salaried NUMBER OF HIRES: 1

DESCRIPTION:

Under the supervision of the Director Key Accounts & Strategic Growth, the Administrative Assistant will be primarily responsible for providing administrative support to the Customer & Stakeholder Engagement team, with a secondary focus on supporting the Business Development and Key Accounts teams.

DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):

- Provide general administrative support to the Customer & Stakeholder Engagement and the Key Accounts & Business Development teams, including managing calendars, coordinating travel, assisting in scheduling and organizing meetings, and coordinating internal communications.

- Prepare, reconcile, and submit expense reports via the expense management system, ensuring timely and accurate processing.

- Provide support with data entry tasks, including entering team time in the system, tracking vacations for the team, completing mileage logs and assisting with documenting and entering project start/completion activities.

- Collect and compile information to support the drafting of agreements and other documentation as required.

- Maintain electronic documents and spreadsheets on the corporate drives.

- Order and manage the department's FortisAlberta branded merchandise, ensuring timely distribution and stock management.

- Order office supplies, ensuring supplies are organized and available when required.

- Assist in organizing meetings, by booking venues and meeting spaces, preparing agendas and presentation materials, recording action items, tracking deliverables, and distributing meeting notes.

- Maintain electronic documents and spreadsheets stored on the corporate drives.

- Assist in organizing employee events, receptions, and team building activities.

- Assist with onboarding and offboarding employees and new hires, including handling HRIS forms, Service Request tickets, etc.

- Special projects and other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

- Demonstrated discretion and the proper handling of confidential information plus the ability to maintain confidentiality are essential; this includes a high degree of integrity and trust.

- Demonstrated verbal and written communication skills including the ability to clearly present information to various audiences in both formal and informal settings.

- Customer service focus with the proven ability to develop and maintain effective relationships with team members and internal and external stakeholders.

- Demonstrated ability to build effective partnerships with all levels of employees.

- Excellent organizational and time management skills to manage multiple priorities and competing demands with tight timelines.

- Demonstrated intermediate to advanced skills in using MS Office applications (Outlook, Word, Excel, PowerPoint); familiarity with SAP would be an asset.

- Proficient in using SharePoint applications and MS Teams.

REQUIRED QUALIFICATIONS:

- High School Diploma plus a minimum of 3 years of experience in an administrative role, including 1 year in a corporate environment.

- Experience working in a regulated environment, preferably within the electrical/energy industry, would be an asset

TO APPLY TO THIS POSITION: Please submit your resume via the button below: "Apply"

We thank all applicants for their interest, however, only those candidates to be considered for an interview will be contacted.

If you receive an error message when applying, please contact the system administrator at: Recruitment@fortisalberta.com