Administrative Assistant, Sr

Job Title:

Administrative Assistant, Sr

Location:

Charlotte, NC, Palo Alto, CA

Job Summary and Description:

Provide senior level administrative support. Partners with Executive Administrative Assistant to coordinate administrative details to staff. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes available data and makes recommendations. Coordinates high level activities between divisions/departments and external business contracts.

Key Responsibilities

- Provide administrative support including word processing, slides and presentations and developing and producing reports.

- Assists in writing, editing and authenticating technical and promotional materials including application papers, product descriptions, data sheets, specification books, conference presentations and brochures and partners with publishing or print services on final product

- Develop and maintain the database of important contacts/contracts.

- Track and follow up on various actions items to insure schedules and due dates are met.

- Coordinate calendars to manage priorities and avoid conflicts.

- Schedule and coordinate Level 3 meetings.

- Make travel arrangements.

- Order office supplies

- Develop and maintain file systems

- Ability to track financial (and budget) information.

- Assist in the creation/implementation of processes to support the organization.

- Other responsibilities as assigned.

Education and Experience

- Minimum of 5 years as a secretary/administrative assistant.

- High School Diploma required

Skills and Attributes

- Excellent computer skills, including knowledge of Microsoft Office, WIN 95 or MAC Excel, PowerPoint and other specialized computer programs used by EPRI.

- A working proficiency with Cvent, SAP and other specialized business applications is a plus

- Internet-savvy to navigate Internet in searching to timely and relevant information as necessary.

- Excellent organizational skills and attention to detail

- Excellent oral and written communication skills.

- Ability to work under pressure and meet short deadlines, while supporting multiple staffs.

- Ability to prioritize work and manage multiple responsibilities

- Open flexible approach to work with environment and job responsibilities

- Strong cooperative teaming attitude is a must

- Must be able to work effectively with all levels of internal and external customers.

The salary range for this position is $55,000 USD to $65,000 USD annually.This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/DisabledTogether . . . Shaping the Future of Energy.www.epri.com