Administrative Assistant, Project and Asset Management

Company Description

Doral Renewables (Doral) is a Philadelphia-based renewable energy developer, owner and operator, operating all over the United States. Our solar and storage development portfolio comprises over 18 GW, which includes 400 MW currently in operation and 950 MW under construction. Doral Renewables operates in 22 states and across seven electricity markets. With a strong focus on community engagement, we aim to integrate agrivoltaics practices throughout our pipeline, creating additional opportunities for farming communities. We have secured over $2.5 billion in long-term wholesale power purchase agreements with U.S. customers. Our global management and leadership team includes the Doral Group (TASE: DORL), Migdal Group (TASE: MGDL), Clean Air Generation, APG, and Apollo Funds.

Doral believes that better decision-making comes as a result of having a team with a diversity of backgrounds and experience, and an environment where all feel welcome and empowered. Doral provides equal employment opportunities to all employees and applications without regard to gender, sexual orientation, race, religion, background, or abilities.

Job Description

The Project & Asset Management team is seeking a detail-oriented Administrative Assistant to support our portfolio of utility-scale solar and energy storage projects. Reporting directly to the SVP of Project Management and Asset Management, this role will be responsible for providing essential administrative, coordination, and operational support that enables the team to operate efficiently and effectively across all phases of project execution and asset operations. This is an exciting opportunity to work in a fast-paced, collaborative environment and gain hands-on exposure to utility-scale renewable energy projects, from construction through operations, while supporting a growing portfolio of assets.

Responsibilities

1. Provide administrative support to Project Management and Asset Management team members including

2. Assist with preparation and organization of project- and asset-related materials, reports, and presentations

3. Support document management, tracking, and filing for project and asset documentation, including contracts, warranties, O&M documentation, and compliance records

4. Planning and supporting event organizations such as company or department meetings, lunch/dinner events, and other team building events with external parties

5. Setting up accounts for various facilities – utility, internet, weather stations etc

6. Monitor certain email addresses and forward information to appropriate individuals within the organization

7. Coordinate agreement approval process, document execution, notary requirements, and mailing documents

8. Set up certain agreements in the appropriate portal as requested by the team members

9. Assigning appropriate invoices to the correct individuals and coordinate review of certain invoices by third party consultants

10. Plan travel itinerary and create expense reports

11. Facilitate data collection for various processes

12. Maintain project and asset trackers, contact lists, and internal databases

13. Coordinate internal and external meetings with contractors, consultants, and internal stakeholders

14. Handle time-sensitive administrative tasks critical to project execution and asset operations

15. Undertake other general administrative tasks that may be assigned from time to time

Required Skills and Values

- A bachelor’s degree is preferred

- Experience in the renewable industry is preferred

- 5+ years of experience in an administrative or support role

- Strong communication, organizational skills, attention to detail, and ability to operate without much supervision

- Ability to manage multiple priorities in a deadline-driven environment

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, Teams

- Strong written and verbal communication skills

- Professional, discreet, and service-oriented approach

- Ability to travel 10% of the time and work standard hours that overlap with central time

- Must be legally authorized to work in the US without company sponsorship

Join Us

If you are passionate about sustainability and eager to contribute your skills to a forward-thinking company committed to making a positive impact, we encourage you to apply for the Accounting Analyst position at Doral Renewables LLC. Join us in our mission to harness the power of renewable energy for a cleaner, greener future.