Administrative Assistant – Power Resources

Administrative Assistant - Power Resources

Position Open Until Filled

Non-Union, Non-exempt, Full-Time

Grade 7, $60,528 - $73,923 DOE

Location:Kalispell, MT

All Offers of Employment Conditioned on Pre-employment Drug Screening and Background Check and are Subject to a One-Year Probationary Period of Employment.

POSITION SUMMARY

Provides administrative support to the Power Resources Department, ensuring the smooth coordination of programs and services related to distributed energy resources, renewable energy, and member engagement. Serves as a key point of contact for internal and external stakeholders and supports cross-departmental administrative needs as required.

REASONABLE ACCOMMODATIONS STATEMENT

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

- Performs administrative duties and provides administrative support for the Power Resources Department to include, but not limited to:

- Accurately composes letters, reports, documents, and meeting minutes and performs other word processing functions as directed.

- Initial contact for member inquiries regarding demand response units, distributed energy resources (DER), community solar, and net metering programs. Processes applications, vendor invoices, and answers program questions.

- Compiles reports/tracking files as necessary for DER, community solar, and net metering program participation.

- Performs basic administrative functions related to distributed generation, the Landfill Gas To Energy facility, or Power Purchase Agreements.

- Assists with development and coordination of program marketing materials both in print and in electronic format. Assists in developing and maintaining website information.

- Assists in developing and maintaining paper and electronic forms for demand response, community solar, net metering, and other member engagement programs.

- Assists members in the resolution of high bill inquiries, electrical demand related questions, and coaches on the use of SmartHub and other technologies adopted by FEC relative to member usage.

- Provide backup support for distributed energy resources workgroup as needed on DER programs including member inquiries on sizing for generators, batteries, and generation systems.

- Maintains records and billing of the renewable energy purchase program.

- Provides administrative support for FEC grants.

- Provides back up for other Power Resources staff when needed, or when short-handed, and assists with the work to be done or with addressing questions, problems, etc.

- Maintains member power resources data and records including net metering applications, DER program participation, and community solar records.

- Assist with contract management as outlined in FEC admin policies.

- As requested, assists with tasks in support of Power Resources monthly billing and related tasks.

- Performs other departmental duties assigned or needed, including, but not limited to, acting as receptionist, receiving incoming telephone calls, responding to or coordinating email or mail inquiries, meeting the general public, providing general information to members, managing workgroup calendars, and/or referring questions to the appropriate employee.

- When performing all responsibilities, is efficient, timely, accurate, and confidential. Constantly reviews work assigned to establish proper priority, ensure accuracy and professionalism, and to meet the individual deadlines of each task/project. Requests guidance from supervisor, when needed, on the prioritization of projects/work.

- Assist members/vendors/employees and the general public in a courteous and professional manner ensuring their continued satisfaction with FEC. Work in harmony and shows respect to all fellow employees in order to promote an effective and pleasant working environment.

- Maintain ongoing communication with manager regarding situations requiring immediate attention, problems/concerns, questions, etc.

- In pursuit of zero workplace incidents, promotes and maintains a positive safety culture while adhering to all applicable policies outlined in the Safety Manual. Reports all incidents and potential safety hazards in a timely manner to supervisor or Safety Coordinator.

- Become familiar with and keep current with FEC objectives and applicable policies.

- Perform other duties as assigned by management applying the same skill and enthusiasm as with regularly assigned responsibilities.

MINIMUM POSITION QUALIFICATIONS

Education: High School Diploma or equivalent.

Job Related Experience: 1 to 4 years in administrative support or similar position.

Supervision: No Experience Supervising Required.

Computer Skills: Proficient on computer, including Microsoft Office 365.

Certificates & Licenses: None required.

Other Qualifications:

- Valid Montana Driver’s License and be insurable to drive FEC vehicles.

- Present a professional appearance at all times.

- Be a team player with effective verbal and written skills.

- Able to travel occasionally out-of-area and/or overnight.

- Able to work 40 hours per week with additional time as needed.

- Legible handwriting.

- Be organized, accurate and exercise strong attention to detail.

- Exhibit excellent member relations and customer service skills.

- Consistently meet deadlines, budgets and work on projects simultaneously.

- Able to establish and maintain working relationships with a variety of individuals, some of whom have opposing points of view.

- Assume responsibility without direct supervision, display initiative and exercise good judgment.

- Possess proven ability to maintain confidentiality.

PHYSICAL DEMANDS (Based on an 8 hour work day)

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

F (Frequently)

Handling / Grasping

O (Occasionally)

Reach Outward

O (Occasionally)

Keyboarding

F (Frequently)

Speaking

F (Frequently)

Vision

F (Frequently)

Hearing

F (Frequently)

Reach Above Shoulder

R (Rarely)

Foot or Leg Controls

O (Occasionally)

Climb

R (Rarely)

Crawl

R (Rarely)

Squat or Kneel

R (Rarely)

Bend

R (Rarely)

Drive

R (Rarely)

Lift/Carry

10 lbs. or less

O (Occasionally)

11-25 lbs.

R (Rarely)

26-50 lbs.

N (Not Applicable)

51-100 lbs.

N (Not Applicable)

Over 100 lbs.

N (Not Applicable)

Push/Pull

10 lbs. or less

N (Not Applicable)

11-25 lbs.

N (Not Applicable)

26-50 lbs.

N (Not Applicable)

51-100 lbs.

N (Not Applicable)

N (Not Applicable) Activity is not applicable to this position

R (Rarely) Position requires this activity up to 5% of the time (0 - 2 hrs./day) O (Occasionally) Position requires this activity up to 6% - 33% of the time (2 - 4 hrs./day) F (Frequently) Position requires this activity from 34% - 66% of the time (4 - 6 hrs./day) C (Constantly) Position requires this activity more than 66% of the time (8+ hrs./day)

WORK ENVIRONMENT

Will be working mostly indoors but will occasionally be required to participate in activities outdoors in all types of weather and terrain, including gaining access to and examining attics, crawlspaces, and new construction sites, as needed.

As a cooperative, Flathead Electric is owned by the members who get their power from our Co-op, which includes everyone in the Flathead, Libby and Cooke City areas of Montana. That means the employees are members and own the cooperative too. We treat every member like family and friends, because they are.

For 85 years, Flathead Electric Cooperative has been an employer of choice in Northwest Montana. As part of the National Rural Electric Cooperative Association (NRECA), Flathead Electric provides competitive pay, exceptional benefits including a retirement plan, a matching 401K, and generous health/dental/vision/disability insurance. We try to incorporate fun into our workdays, host employee family events throughout the year and provide opportunities for our employees to help the Board of Trustees shape the future of the Co-op by participating on exploratory advisory groups an, innovative pilot projects.

We believe in hiring the best and promoting from within. Flathead Electric provides on the job training and offers an education reimbursement program for those employees wishing to better their education to pursue opportunities at our Co-op. Flathead Electric is an equal opportunity employer. Flathead Electric Cooperative does not discriminate in employment on account of race, color, creed, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, political belief, physical or mental disability, military status or unfavorable discharge from military service, or retaliation.

Some positions are “safety sensitive,” some require a CDL, and all have access to confidential member information at times. Therefore, we screen our applicants thoroughly. All employment offers are contingent upon passing a limited background check and a drug screening appropriate for the position. Once hired, employment is subject to a one-year probationary period, during which time employment may be terminated with or without cause and with or without notice.

By submitting this application, the applicant affirms that information provided is true and complete information, no requested information has been concealed, and Flathead Electric Cooperative is authorized to contact references provided for employment reference checks. If any information provided is found to be untrue, or concealed, employment may be denied or terminated.

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