Administrative Assistant

Administrative Assistant – Job Description

Position Summary

The Administrative Assistant provides daily support to ensure efficient operation of the office. This role supports managers, employees, and customers through a variety of tasks related to organization, communication, and administration. The Administrative Assistant is responsible for maintaining a smooth workflow, managing information, and ensuring high-quality internal and external service.

Key Responsibilities

- Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.

- Maintain schedules, coordinate meetings, and manage calendars for leadership or staff.

- Prepare, edit, and distribute documents such as reports, memos, spreadsheets, and presentations.

- Organize and maintain digital and physical filing systems.

- Assist with data entry, tracking, and record-keeping in company systems or databases.

- Support onboarding activities such as preparing materials and coordinating with new hires.

- Process mail, shipments, office supply orders, and other routine office operations.

- Assist with basic bookkeeping tasks (e.g., invoice processing, expense reports) as needed.

- Provide customer service to internal teams, vendors, and visitors.

- Help coordinate company events, meetings, and travel arrangements.

- Maintain office cleanliness, organization, and supply levels.

- Perform other duties as assigned to support business operations.

Qualifications

- High school diploma or equivalent; associate degree or administrative certification preferred.

- Proven experience in an administrative or office support role.

- Strong organizational and time-management skills with the ability to multitask.

- Excellent written and verbal communication skills.

- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and general office technology.

- Ability to maintain confidentiality and handle sensitive information.

- Customer-service mindset and professional demeanor.

- Strong attention to detail and problem-solving skills.

Preferred Skills (Optional)

- Experience with CRM systems, project management tools, or accounting software.

- Knowledge of office management practices and procedures.

- Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person