El Paso Electric Company

ADMIN ASSISTANT ASSOC-STAFF

El Paso, TX

full_time

About This Job

Company Overview

El Paso Electric (EPE) is a regional energy provider that is engaged in generation, transmission, and distribution service to power approximately 460,000 customers in a 10,000-square mile area of the Rio Grande Valley in west Texas and southern New Mexico. We invite you to visit epelectric.com to learn more about EPE and our strategic initiatives. Join our EPE Team, and TOGETHER, we will transform the energy landscape.

DATE POSTED: 05/23/25 CLOSING DATE: 05/30/25 GRADE LEVEL:

48-49

DEPARTMENT

: CASH MANAGEMENT

STARTING SALARY:

$20.62 - $31.25 / Hourly Pay is commensurate with experience.

Job Family Summary Purpose

Under general supervision of the Manager – Cash Management, is responsible for compiling, preparing and completing all day-to-day activities related to any and all cash

management/accounts payable processes. Performs tasks related to the daily operation of the department and assists management and professional staff to develop and improve procedures, processes and techniques to accomplish the requirements of the position. For internal control purposes, certain responsibilities will remain segregated. Thus, the essential job functions outlined below may be separated accordingly. Job functions are based on Company need and may be rotated or adjusted as needed.

Key Job Responsibilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate with or without a reasonable accommodation that the essential functions of the job can be performed. Minimum Knowledge, Skills & Abilities

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Knowledge of office practices and procedures, and familiarity with all phases of payables processes, document storage techniques, vendor file maintenance techniques and practices.

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Knowledge of Microsoft office; specifically, Word, PowerPoint and Excel. Ability to use other computer software that may be utilized in cash management, payables, and miscellaneous receivables processes.

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Basic accounting skills.

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Knowledge of diversified office procedures and operation of office equipment.

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Ability to perform a variety of job tasks on a daily basis and meet all assigned deadlines.

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Ability to work with projects involving detail and analytical concepts.

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Ability to use Oracle software, handle relatively complex technical problems with transactions entered in Oracle, and bank reporting and funds transfer platforms.

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Ability to communicate effectively, both orally and in writing.

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Ability to analyze and revise operating practices to improve efficiency.

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Ability to establish and maintain good working relationships with officers, managers, fellow employees, outside consultants and the general public.

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Ability to maintain a strong sense of propriety concerning confidential matters.

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Maintain professional integrity and ability to work in a team environment.

Availability to work overtime and irregular hours as required.

Education

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Associate degree in Accounting or Finance; or an equivalent combination of training and experience.

Experience

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0-3 or more years of experience

Essential Job Functions

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Performs tasks in cash management related to, but not limited to: daily cash summary, invoices, payments, suppliers, miscellaneous accounts receivables, procurement card and expense report, miscellaneous reporting and reconciliations, data imports/exports and system testing, audit and regulatory support, and administrative tasks and department support to ensure effective and efficient cash management operations.

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Under the direction of management and/or professional staff, prepares and/or reviews daily cash position summary and all related tasks; reviews bank reports, prepares and processes intercompany bank transfers, processes wires, verifies critical invoices have been received and are ready for payment, verifies transactions and compiles data.

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Invoice processing, including verifying Oracle import files, scanning, indexing, entering PO and manual invoices, check requests, cash advances, and addressing vendor, invoice, and PO related issues.

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Payment processing, including daily payment processing, ACH, running various check batches, recording wire payments, Single Use Account payments, maintenance and support, voiding payments as necessary, reviewing outstanding payments, and addressing payment related issues.

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Supplier set-up and reporting, including verification of Supply Chain Management profile, TIN matching, ACH set-up, 1099 preparation, and IRS reporting.

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Miscellaneous accounts receivable processing including creation of vendors, creating invoices, recording payments, providing reports to other departments within the Company, monthly review and collections reminders of outstanding invoices, preparation of monthly closing process and journal entries and addressing related issues

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P-card and expense report review including review of all forms submitted through Oracle IExpense for accuracy and proper documentation, verifying cash advances are reported timely, all reports follow company policy, and address related issues.

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Preparation of miscellaneous reporting within the department as assigned by management and/or professional staff; including reports prepared in Excel, Word, PowerPoint or other computer software. Includes preparation of budget reports, assembling department statistics, monthly reconciliations and recommendations to correct issues identified during reconciliation process.

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Coordination of any interfaces, including import of the P-card and Office Depot file. Provide assistance for any system testing and any other imports or exports that will impact Cash Management processes.

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Provide support related to audits and regulatory filings.

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Reading and routing incoming mail, both hard copies and electronic for the department including maintenance of management’s email box, processing outgoing mail, generating emails, organizing and scheduling meetings, preparing meeting documents, assuming responsibility for maintenance of office equipment, maintaining office supplies and ordering, as necessary, with management approval, handling administrative requests and providing support for the department.

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Design and maintain a centralized filing system, both hard and soft copy documents for the department. Responsible for filing of hard copies, retrieving documents and files when requested, performing review of electronic storage to ensure documents are properly maintained. Includes files stored within LiveLink and AFRM.

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Maintain familiarity with department tasks to provide recommendations and feedback on efficiencies within the department in order to improve work practices. Assist in training staff members and new hires.

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Complies with all applicable Company policies, procedures and code of ethics as well as all applicable governmental laws and regulations to include employment, safety and environmental standards and regulations.

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Perform other duties as assigned.

If interested in applying for this position, you must apply on-line by 5:00 PM, May 30, 2025. (Please scroll back up to the “Apply Now” button)

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