Accounts Payable Specialist

Job Description

Quaise Energy is unlocking the Earth’s deep heat to deliver clean, reliable, baseload energy at scale - almost anywhere in the world. As both a technology innovator and project developer, Quaise builds and operates solutions that harness superhot geothermal energy far below the surface, enabling power generation that can rival the output of today’s most efficient fossil fuel and nuclear plants. With its millimeter wave drilling technology, Quaise’s mission is to make superhot geothermal a backbone of the modern energy system, offering affordable, zero-carbon power and true energy independence for communities and nations everywhere.

The Accounts Payable Specialist plays a critical role in ensuring the accuracy and timeliness of vendor payments and invoice processing. This role requires strong attention to detail, excellent problem-solving skills, and the ability to streamline accounts payable workflows as the organization grows. The position offers significant exposure across the accounting function and opportunities for career growth as the department expands.

Additional responsibilities include maintaining a positive corporate culture, promoting a safe and creative work environment, identifying and supporting opportunities for external collaborations, and other activities designed to improve Quaise.

Essential functions (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)

- Manage the accounts payable (AP) process, ensuring invoices are properly coded, matched against purchase orders, approved, and processed for timely payment.

- Process approximately 100 manual invoices monthly and oversee ~175 Coupa-generated invoices.

- Confirm invoices are accurately matched against purchase orders to support compliance.

- Identify opportunities for accounting process improvements and implement new systems and processes as necessary.

- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and responding to vendor inquiries.

- Assist in the development and implementation of improved AP processes, policies, and internal controls.

- Support preparation of financial reports and provide AP-related insights to management.

- Collaborate with Finance and Operations to streamline workflows and improve vendor and expense management.

- Support audit preparation by ensuring proper documentation, reconciliations, and compliance.

- Perform other related duties as assigned.

Competencies

- Strong knowledge of accounts payable functions, including invoice coding, payment processing, and PO matching.

- Critical thinking and problem-solving skills to troubleshoot AP discrepancies and improve processes.

- Experience with Coupa or similar AP technology platforms preferred.

- Proficiency in Microsoft Office Suite and familiarity with QuickBooks Online (QBO) desirable.

- Strong organizational skills and attention to detail.

- Ability to thrive in a high-growth environment and support evolving departmental needs as the organization grows.

- Excellent verbal and written communication skills.

- Ability to interact well with customers and co-workers, in the field and the office.

Hybrid working model:

- Work onsite in our Southeast Houston office (Hobby/Pearland area) 3–4 days a week.

- Flexibility to work from home (WFH) for the remaining days.

Supervisory responsibilities

- None

Education and Experience

- B.S. or B.B.A. in Accounting, Finance, or a related field required.

- 5+ years of experience in accounts payable functions preferred.

- Experience with Coupa and QuickBooks Online (QBO) highly desirable.

- Experience processing high volumes of invoices and managing AP systems efficiently.

Physical requirements

- The employee is regularly required to stand, sit, walk, stoop, kneel, crouch or crawl, as well as use hands to feel, reach, grasp, handle, or operate objects, tools and/or controls.

- The employee must be able to lift, push, pull, transfer, or move items up 20 pounds at times for departmental needs.

- Ability to move from one worksite to another or travel to various job sites and locations to complete tasks.

- The vision requirement includes reviewing written and electronic materials in digital and physical format.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Management reserves the right to change, rescind, add, or delete the duties and responsibilities of positions within this job classification at any time.

Affirmative Action/EEO statement

Quaise Energy is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, sex, national origin, genetic information, disability, military status or age.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- AD&D insurance

- Dental insurance

- Disability insurance

- Employee assistance program

- Flexible schedule

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- On-site gym

- Opportunities for advancement

- Paid sick time

- Paid time off

- Parental leave

- Vision insurance

- Work from home

Work Location: Hybrid remote in Houston, TX 77075