Accounts Payable Specialist

Position Summary:

With direct reporting responsibilities to the General Manager, the Accounts Payable Specialist is responsible for providing financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Accounts Payable responsibilities

- Daily retrieval of invoices via the Accounts Payable inbox and mail

- Daily GL coding and entering of invoices into Intacct Accounts Payable

- Reconcile vendor statements, research, and communicate with vendors to resolve account discrepancies, request invoice copies, etc.

- Communicate with field managers to retrieve necessary approvals, resolve discrepancies, etc., and confirm appropriate documentation and approval prior to payment

- Prioritize invoices according to cash discount potential and payment terms and process check requests

- Reconcile and/or update thruway billing/ez-pass

- 1099 Vendor Maintenance and W9 updates

- Insurance certificate requests

- Assist in month end closing as it relates to Accounts Payable completion and accruals

- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

- Reconciliation of capital purchases for the asset register

- NY state highway use tax filings

- Assist with balancing service inventory using Accounts Receivable reports

Banking responsibilities

- Confirm daily customer payments to bank deposits

Tax Responsibilities to include monthly and quarterly filing activities

- Monthly reporting to municipalities for Federal Excise Tax refunds

- Monthly reporting for Petroleum Business Tax and Sales tax and reconcile to journal

- Monthly filing of out of state gallon purchases with NYS Sales Tax

- Annually update municipal customer IRS documentation

Customer Service responsibilities and various duties

- Assist with month end process

- Assist with other projects as needed

- Weekly reconciliation of self-use fuel gallons and no-charge customer fuel outages

Required Knowledge, Skills and Abilities:

- Associates Degree and 2-5 years bookkeeping experience

- Knowledge and Understanding of General Ledger cost centers

- Knowledgeable and experienced in GL Coding

- Experience producing weekly Accounts Payable check runs – full cycle

- Prior experience with Intacct preferred

- Ability to work independently as well as with a team in a face-paced, high-volume environment with emphasis on accuracy and timeliness

- Detail oriented, organized, strong work ethic

- Ensure adherence to internal processes and deadlines

- Strong sense of professionalism and ability to maintain discretion

- Well-developed verbal and written communication skills

- Must meet employment eligibility standards set for criminal and other background checks

Physical Demands and Work Environment

While performing the duties and responsibilities of this position, the employee may be required to: Talk, Hear, Vision - Close and Far, Stand, Lift < 25 lbs., Climb/Balance, Stoop, Kneel, Crouch, Crawl, Reach, Feel/Use hands, and fingers, often. Walk, Push/Pull, Sit, occasionally.

The employee will primarily work in an office environment. Outside of the office environment, this employee is exposed to moving vehicles. The noise level in the work environment is usually quiet to moderate.

EEO and ADA Commitment

At Sail Energy, everyone matters and has a voice. We are committed to providing an environment of mutual respect where equal opportunities and reasonable accommodations are available to all applicants and team members. Decisions are based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, or any other non-merit characteristic protected by federal or state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Human Resources Department at hr@sailenergy.net or call 207-837-4130. We will not respond to unsolicited third-party recruitment agencies.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- AD&D insurance

- Dental insurance

- Disability insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Opportunities for advancement

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Application Question(s):

- Industry Related experience a Plus

Education:

- Associate (Preferred)

Experience:

- Bookkeeping: 3 years (Preferred)

Work Location: In person