Accounts Payable Specialist

We’re looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Specialist will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Responsibilities and Duties:

- Match purchase orders to invoices and enter invoices into computer

- Reconcile processed work by verifying entries and comparing system reports to balances

- Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries

- Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments

- Pay employees by receiving and verifying expense reports for advances; preparing checks

- Maintain accounting ledgers by verifying and posting account transactions

- Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data

- Report sales taxes by calculating requirements on paid invoices

- Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures

- Protect organization’s value by keeping information confidential

- Update job knowledge by participating in educational opportunities

- Reconciliation of credit card accounts

- Process purchase orders for field staff

Qualification Requirements:

- Associates Degree in Accounting or equivalent from a two year college or technical school is preferred. Bachelors Degree in Accounting a plus.

- 2-5 years accounts payables

- Knowledge of general accounting principles, regulatory standards and compliance requirements

- General math skills

- Familiarity with general ledger

- Ad hoc analysis and reporting

- Account reconciliation experience

- Proficiency in MS Office, including being proficient in Word and Excel

- High degree of accuracy, attention to detail and confidentiality

- Excellent data entry skills

- Excellent analytical, problem-solving and decision-making skills

- Effective verbal, listening and written communication skills

- Effective organizational, stress and time management skills

- Demonstrates a sense of urgency and ability to meet deadlines

- Ability to work independently or as a team member

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee discount

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person