Accounts Payable Specialist

Duties include applying basic accounting principles and concepts. Receives training on Company accounting methods with close supervision and specific instructions. Develops information and solutions to problems of routine scope and complexity.

STANDARD SPECIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, or other employees.

Education/Qualifications

Essential:

- Associates degree in Accounting or related discipline.

- Minimum 2 years experience in accounting or a closely related field.

Desirable:

- Previous training in electronic invoicing systems/accounting software.

Requirements/Skills

Essential:

- Ability to work quickly and independently.

- Ability to work with Microsoft Office with emphasis on Microsoft Excel.

Excellent interpersonal and communication skills.

Desirable:

- Previous training/experience in accounts payable.

JOB DUTIES AND RESPONSIBILITIES:

- Maintains vendor correspondence.

- Maintains vendor files.

- Verifies vendor accounts by reconciling monthly statements and related transactions.

- Controls expenses by receiving, processing, verifying, and reconciling invoices.

- Charges expenses to accounts and cost centers by analyzing invoice/expense reports.

- Receives and verifies expense reports.

- Enters invoices in a timely manner and meet monthly close goals.

- Ensures credit is received for outstanding memos.

- Prepares accounts payable aging, invoice or payment discrepancies and documentation.

- Assists in annual 1099 preparation.

- Works closely with the other members of the Accounting Department.

SUPERVISORY RESPONSIBILITIES:

None

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Usual office environment. The noise level in the work environment is usually moderate.

NOTE:

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

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