Accounts Payable/Payroll Clerk

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team at Conger LP Gas. The ideal candidate will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining financial records. The Accounts Payable Clerk will play a crucial role in supporting the overall financial health of the organization.

Responsibilities

- Route invoices received at home office to appropriate location personnel for manager approvals and for matching to packing slips (if applicable) to verify quantities received equal quantities billed.

- Input invoices into QuickBooks Online that are approved and matched to packing slips (if required) making sure payment terms are correct when entered.

- Verify all invoices listed on vendor statements have been received and approved for payment & track down any discrepancies.

- Pay via QuickBooks Online all invoices by their respective due dates with either paper checks, ACH's, or EFT's paying attention to take advantage of any vendor discounts.

- Maintain Company fuel usage spreadsheet throughout the month and submit to management upon completion at the end of the month.

- Maintain weekly a spreadsheet of gas invoices coming due organizing the invoices by due date & then email to management weekly.

- Prepare Georgia sales tax return for multiple counties & file monthly.

- Prepare Georgia motor fuel and Federal Excise returns and file monthly.

- Answer incoming calls when necessary.

- Reconcile accounts receivable daily.

- Submit a Positive Pay file to the bank once per week for all checks written each week.

- Correct timesheet discrepancies and input employee timesheet hours into QuickBooks Online.

- Collaborate with other departments to resolve discrepancies and improve processes.

Qualifications

- Two year degree in accounting (Preferred).

- Thorough understanding of accounting with three plus years experience in accounts payable.

- Basic knowledge of Excel including use of formulas & formatting functions. Includes ability to design spreadsheets that can be easily understood by other staff.

- Experience using Microsoft Outlook (Preferred).

- Professional demeanor when interacting with vendors and customers.

- Two plus years experience using QuickBooks Online.

- Experience scanning and processing invoices electronically is a plus.

- Experience preparing and filing sales tax returns for multiple counties.

- Excellent attention to detail and organizational skills are required.

- Ability to work independently as well as part of a team in a fast-paced environment.

- Strong communication skills to effectively interact with vendors and internal teams.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee discount

- Flexible spending account

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Experience:

- Accounts payable: 3 years (Preferred)

Ability to Commute:

- Tifton, GA 31794 (Preferred)

Ability to Relocate:

- Tifton, GA 31794: Relocate before starting work (Preferred)

Work Location: In person