Commercial Fire Protection, Inc.

Accounts Payable Clerk

Irvine, CA

Full-time

$54,080-$54,080

About This Job

JOB TITLE: Accounts Payable/Administration (Full Time)

LOCATION: Irvine, California

DEPARTMENT: Accounting

REPORTS TO: Controller

FLSA Category: Non Exempt

Hourly Rate: $26

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Our company is growing rapidly and is looking for an Accounts Payable individual. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.

Responsibilities

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Maintain files by posting all unpaid and paid disbursement documents (invoices, check requests, etc.)

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Respond to vendor queries concerning payments of invoices

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Identify employee reimbursement requests within the context of company policy

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Audit A/P invoices quarterly to ensure no duplicate payments were made

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Compile documentation for audit review

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Monitor credits owed to the company and ensure all credits are properly applied to vendor payments

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Manage list of month-end accruals

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Other tasks or projects assigned by manager

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Perform administrative support and related duties which are broad, varied, and often of a complex/confidential manner

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Manage phone calls, schedule appointments, maintain calendars, complete expense reports, compose/type correspondence

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Maintain departmental files including, but not limited to, training files, client contract files, and project files

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Coordinate and distribute inbound and outbound mail

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Ensure all vendor invoices and statements received are correctly and appropriately administered in a timely manner and in accordance with departmental procedures

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Serve as front desk personnel

Qualifications

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Flexibility pertaining to hours, including ability to work over-time and weekends if/when needed

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Knowledge of month-end closing processes (reconciliation and running of A/P related reports)

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1 years of experience in accounts payable and/or administrative support (We are willing to train candidates with the right skills and entry level experience)

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Ability to build good relationships with vendors (Prior experience and expertise in vendor management a plus)

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Capable of managing stressful situations, conflicting deadlines, and prioritizing tasks from multiple managers

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General office environment with ability to sit for long periods of time and ability to move about in an office

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Knowledge of reconciliation of monthly payable reports to confirm all amounts paid are accurate

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Parking is security gated within a business complex.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands, fingers, handle or feel items, and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. The hours and days of work are Monday through Friday, 9:00 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Other Duties: This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Generous Benefit Package Includes:

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The Best 401(k) Plan in the industry!!!

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2 Weeks Accrued Vacation, 3 days Paid Sick Leave, and 1 Day Personal Holiday (for most employees other than Directors and above positions)

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8 Paid Major Holidays

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Employee Group Medical Insurance Coverage 100% paid by the Company (PPO Nationwide Network)

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Employee Group Dental (California Only DHMO) Insurance Coverage 100% paid by the Company (upgrade to PPO available for minimal cost)

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Employee Group Dental (Non-California Employees) subsidized PPO

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Employee Vision and Chiropractic embedded in the medical plan paid by the Company

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Employee Life Insurance/AD&D paid by the Company

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Employee Short Term Disability paid by the Company (for Non-California employees only)

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Employee Long Term Disability paid by the Company

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Other Additional Optional Coverage: Vision Coverage, Short Term Disability, Life, Accident, and Hospitalization

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Tuition Reimbursement, Employee Assistance Program, College Savings Plan, Pet Insurance

Commercial Fire Protection, LLC. is an equal opportunity employer and is committed to a diverse workforce. The Company is committed to a policy of equal employment and will not discriminate against an applicant or associate based on his or her age, sex, sexual orientation, gender identity, race, color, creed, religion, national origin or ancestry, citizenship, marital status, familial status, physical or mental disability, handicap, military or veteran status, genetic information, pregnancy or any other category protected under federal, state or local law, regulation or ordinance.