Accounting Manager – Construction

Job Title: Accounting Manager – Construction

Department:

Finance & Accounting

Reports To:

VP of Finance and Accounting

Location:

On-site Dallas

Employment Type:

Full-Time

Position Summary:

We are seeking a proactive and experienced Accounting Manager. This role will focus on managing Accounts Payable (AP), Accounts Receivable (AR), and supporting project-based financial oversight. The Accounting Manager is responsible for overseeing the full cycle of accounts payable and accounts receivable operations across multiple teams and customer accounts. This role serves as the primary liaison between internal departments and external stakeholders, including customers’ AP teams and vendors. The ideal candidate will be a strategic thinker with strong operational and communication skills, capable of driving process improvements, ensuring compliance, and supporting the company’s financial objectives.

Please Note: As part of our application process for the Finance Operations Manager position, all candidates are required to complete a brief survey using the following link

https://go.cultureindex.com/s/d9J07ytTtT

This step is mandatory for your application to be considered. We appreciate your interest in joining our team and look forward to reviewing your submission

Key Responsibilities:

Accounts Receivable (AR):

- Oversee invoicing and collection processes across multiple teams and customer accounts.

- Serve as the direct interface between customers’ AP departments and the company’s AR team.

- Ensure world-class onboarding of new customers and assess current customer base to identify and bridge operational gaps.

- Collect past due amounts and negotiate fees in alignment with financial strategy.

- Monitor and achieve collection KPIs (daily, monthly, quarterly, annual).

- Collaborate with operations and customers to develop and maintain SOPs for billing, tailored to each customer’s guidelines.

- Manage billing schedules, AIA forms, pay applications, and contract-specific billing requirements.

- Communicate with general contractors’ accounting teams regarding payment holds, invoicing issues, and job-specific changes.

- Track change orders and bill accordingly.

- Review contract documents to determine billing contacts, retention policies, and billing cycles.

- Audit client billing and project ledgers to ensure compliance with contract terms, GAAP, and company policy.

Accounts Payable (AP):

- Oversee end-to-end AP operations, ensuring timely and accurate processing of vendor and subcontractor invoices.

- Lead the vendor helpdesk team to resolve inquiries and maintain high service levels.

- Drive automation and system enhancements to streamline AP workflows.

- Collaborate with finance, procurement, and IT to align AP processes with strategic goals.

- Ensure proper sales and use tax accounting for vendor invoices.

- Manage subcontractor payments, ensuring lien waivers, contracts, and insurance requirements are met. Support project financial closeout, ensuring final contract amounts and documentation are complete before issuing final payments.

- Report on subcontractor payment issues to project teams.

- Request and track monthly unconditional supplier waivers.

- Monitor lien notices and maintain communication with general contractors regarding filings.

- Manage vendor maintenance and Credit Applications.

Qualifications:

- Bachelor’s degree in Accounting, Finance, or related field; CPA or equivalent certification preferred.

- Candidate must be bilingual English - Spanish

- 5+ years of experience in AP/AR management, preferably in a construction or project-based environment.

- Strong understanding of GAAP, billing procedures, and lien laws.

- Experience with ERP systems and financial software.

- Excellent negotiation, communication, and interpersonal skills.

- Detail-oriented with strong analytical and problem-solving abilities.

- Proven ability to lead cross-functional teams and drive process improvements.

Preferred Skills:

- Familiarity with AIA billing and construction accounting.

- Experience managing vendor relationships and contract compliance.

- Ability to interpret complex contract documents and billing requirements.

The target salary range for this position is $100,000 – $120,000 annually, depending on experience and qualifications.