A/P Associate

Job Objective:

Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.

Essential Job Responsibilities:

- Monitors and maintains accounts payable invoices in company’s data management system.

- Processes all accounts payable invoices AFE’s, purchase order; checks invoices for accuracy; verifies account codes; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.

- Voids check and reissue as needed.

- Helps manage vendor inquiries in a timely and professional manner.

- Responds to internal and external telephone calls and e-mails dealing with A/P issues.

- Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.

- Supports company vision and mission.

- Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Other Job Responsibilities:

- Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.

- Contributes to team effort by accomplishing related results as needed.

- Performs special projects that require knowledge of accounts payable accounting.

- Other duties as assigned by management.

Qualifications:

- Three (3) years minimum accounts payable accounting experience.

- Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.

- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.

- Ability to complete multiple, diverse tasks of differing priorities.

- Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.

- Outstanding administrative and organizational skills.

- Proficiency in the use and application of the following software:

- Required: Microsoft Office (Excel, Word and Outlook).

- Preferred: Working knowledge of SAP software.

Education Requirements:

- Required: Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability and skill to handle the duties and responsibilities of the position.

- Preferred: Bachelor’s Degree from an accredited four-year university or college or related experience.

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